JOB SUMMARY

The Accounts Payable Assistant to perform accounting support duties in maintaining accounts and preparing and processing accounting and financial records. Also responsible for maintaining daily processing of accounts payable invoices and daily uploads to accounts payable system.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assemble, review and verify invoices and check requests
• Flag and clarify any unusual or questionable invoice items or prices
• Sort, code and match invoices
• Set invoices up for payment
• Enter and upload invoices into system
• Track expenses and process expense reports
• Prepare and process electronic transfers and payments
• Prepare and perform check runs
• Post transactions to journals, ledgers and other records
• Reconcile accounts payable transactions
• Prepare analysis of accounts
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Maintain vendor files
• Correspond with vendors and respond to inquiries
• Produce monthly reports
• Assist with month end closing
• Provide supporting documentation for audits
• Maintain accurate historical records
• Maintain confidentiality of organizational information

EDUCATION / EXPERIENCE

• High School Diploma or GED
• Associates or Bachelor' s degree in Accounting preferred
• 1 to 3 years of Accounts Payable experience preferred
• Proficiency with Microsoft Office Suite
• Proficiency with Excel required

KNOWLEDGE, SKILLS, ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to establish collaborative relationships, demonstrate initiative, and perform as a team player
• Strategic thinking, strong listening, and communication skills
• Strong project management, critical thinking and analytical skills
• Understanding the implications of new information for both current and future problem-solving and decision-making
• Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions
• Able to anticipate and adapt to rapidly changing, growth-oriented environment
• Ability and capacity to successfully prioritize multiple responsibilities and projects