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Accounts Receivable Clerk

Cape Town Region Cape Town, Western Cape Western Cape, South Africa
Closing date
Oct 16, 2023

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Job Role
Accounts Receivable
Contract Type
Full Time
Job Description

  • Ensure prompt and accurate billing of current and aged accounts with efficient follow-up procedures.
  • Inspect all AR accounts to ensure adherence to the hotels credit policy and credit limits.
  • Review all requests for credit with supporting documentation and approve as appropriate according to the in-house credit policies. Communicate approval or non-approval to the appropriate managers.
  • Review with the Finance Manager all accounts, which are over 90 days and implement collection procedures for such accounts in accordance with established corporate guidelines.
  • Transfer all unidentified credits to the relevant balance sheet account.
  • Document all collection efforts in the client file or in the accounts receivable system.
  • Prepare necessary month end accounts receivable reports with detailed analysis.
  • Prepare bad debt documentation as required for write-offs.
  • Write off or adjust un-collectable accounts after approval by the Financial Controller and Managing Director according to established corporate guidelines.
  • Maintain credit histories, original approved written requests for credit and other records for regular hotel accounts.
  • Oversee the monthly credit meeting with the other departments and maintain minutes of credit meeting as evidence of control.
  • Assist with month-end closing, analysis and other balance sheet reconciliations as directed by the Assistant Financial Controller.
  • Ensure that Audit Trail is evident throughout all tasks.
  • Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
  • Must have a thorough working knowledge and willingness to assist in other accounting functions as assigned.
  • Must have a commitment to follow all local and corporate policies and procedures as they relate to Accounts Receivable.
  • Must work in a safe, prudent, and organized manner.
  • Perform any additional duties as assigned by the Financial Controller or Assistant Financial Controller.

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