3-5 years experience Extensive Cashbook / Clerical Accounting experience Buildsmart experience advantageous Advanced Excel, Word
Ensures that Tax Invoices are matched to Goods Received Notes (GRN). Checks price, ledger code and quantity of goods matches order placed and are correctly authorised. Ongoing review of accruals to identify items returned and not yet credited. Also review GRN report on items over 90 days - there to be accrued, resolved and cleared on a monthly basis. Ensures invoice is properly coded and authorised. Obtains signatures where necessary through internal communication. Keeps copy of covering letter for tracing purposes. Captures invoices and ensure correct VAT allocation. Payment batching and ensure discounts are taken correctly. Completes reconciliation timeously of each creditors account, i.e. checks invoice against statement. Liaises with suppliers with regard to queries, i.e. price differences, incorrect documentation, proof of delivery etc. Liaises with originator if unable to resolve. Enters and processes information with regard to manual payments. Ensures timeous payment of all amounts due to suppliers for all purchases. Delivery of good corporate governance to ensure all invoices are VAT compliant and properly authorised. To ensure invoices are recorded and paid timeously and are processed within specific payment terms and are appropriately matched to purchase order with absolute accuracy as to quantity, price, description of items and other document information. All documentation to be filed weekly to ensure efficient retrieval and a tidy workstation.
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