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Senior Accounts Payable Officer

Employer
The South African Weather Service
Location
Centurion Centurion Tshwane, South Africa
Salary
Competitive
Closing date
Jun 30, 2023

View more

Job Role
Accounts Payable
Sector
Finance
Contract Type
Permanent
Hours
Full Time
The South African Weather Service (SAWS) is a Section 3(a) public entity under the Ministry of
Environmental Affairs and is governed by a Board. The organisation is an authoritative voice for
weather and climate related services in South Africa and is a member of the World Meteorological
Organization (WMO) to fulfil a range of international obligations of the government. South African
Weather Service (SAWS) strives to be a Weather and Climate Centre of Excellence providing innovative
solutions to ensure a weather-smart region, sustainable development and economic growth. The
South African Weather Service (SAWS) is therefore seeking to appoint an efficient and enthusiastic
person to undertake the role of:

Senior Accounts Payable Officer
Salary: Negotiable
Ref: WS01/062023
Centre: Centurion

Job summary:
To provide support and assistance to the Accounts Payable Supervisor in the execution of his/her
functions in terms of the PFMA, Treasury Regulations and SAWS Act through effective and efficient
processing of invoices, S & T claims, student related payments and general administration of the
Accounts Payable processes of SAWS.

Key performance areas:

Ensure invoices are verified for correctness and that the relevant documents for the payment of

invoices are in place and approved in accordance with the Delegation of Authority

Ensure that all documents for payment of service providers are compliant with the prescripts of the

PFMA & National Treasury, SARS for VAT purposes where applicable, other statutory regulations
and GRAP.

Ensure that all payments are accurately updated on the Accounting System to ensure correctness

of reconciliation.

Ensure that the payment of monthly expenses are processed.

Reconcile supplier statements against supplier ledger monthly

Complete payment requisitions for each invoice in preparation of payments

Ensure that payment batches are properly captured and checked to ensure accuracy before they

are sent to the Accounts Payable Supervisor for final review

Review and approve all Subsistence and Travel claims processed by the Office Administrators on the

Accounting System

Ensure that the correct supporting documents are attached before submitting the payment batch

to the Accounts Payable Supervisor for approval.

Review and verify employees' Subsistence and Travel allowances claims and advances for

compliance in accordance with the approved rates issued by SARS and as contained in the SAWS
Travel and Subsistence Allowance Policy

Ensure that the travel invoices are reviewed and processed in line with National Travel Policy

Framework & NT 2 Instruction of 2016/2017 ensured.

Ensure that for all international travelling claims that the foreign currencies used are in line with the

prevailing exchange rates at the time of the proposed claim.

Ensure that claims/ advances are processed in time to ensure timely payments.

Payment queries regarding S&T's and advances handled effectively and efficiently within the

required timeframe.

Liaise with external service providers on specific queries on invoices and statements.

Resolve queries with managers on invoices.

Minimum Requirements:

Diploma in Accounting, or Finance

A Bcom Degree in Accounting or equivalent will be an added advantage.

Three years related work experience in a similar role.

Knowledge of Accounts Payable practices, the Public Management Finance Act and Treasury
Regulations

Knowledge of NET Suite will be an added advantage.

Please Note:
Register as user on our website using this link: https://www.weathersa.co.za/home/vacancies to
apply for the above position and upload your (Comprehensive CV with certified copies of
qualifications).
Enquiries for the above-mentioned positions must be directed to: Ms Sethu Mjiwu, at
Tel. (012) 367 6148.
Closing Date: 05 June 2023

Note: All applicant's personal information received will be used for purpose of this recruitment
process only

Preference will be given to People living with disabilities in line with SAWS EE Targets.
Correspondence will be limited to short listed candidates only. Candidates who have
not been contacted within 3 months after the closing date of this advertisement,
please accept your application was unsuccessful. The organisation reserves the right not to fill this
position. South African Weather Service is an equal opportunity employer.
Record Reference Senior Accounts Payable Officer

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