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Senior Payroll Analyst

Employer
The Estée Lauder Companies
Location
Johannesburg Johannesburg Gauteng, South Africa
Salary
Competitive
Closing date
Jun 16, 2023

View more

Job Role
Payroll
Sector
Finance
Contract Type
Permanent
Hours
Full Time
Estee Lauder Companies, is the world's leading manufacturers, marketers, and sellers of quality skin care, makeup, fragrance, and hair care products (including: Estée Lauder, Aramis, Clinique, Origins, M·A·C, La Mer, Bobbi Brown, Jo Malone London, TOM FORD BEAUTY, The Ordinary, Le Labo, KILIAN PARIS, Dr.Jart+) Purpose of the Role

Oversee the interface between in-country payroll, One Source, ADP and the 3rd party vendor

Maintain and manage the relationship with SARS and remain updated regarding the relevant legislation and audit requirements

Ensure that the relevant payroll related processes are executed timeously

Ensure that audit requirements are managed professionally and that documents are submitted timeously

Manage processes in line with relevant legislation and policies and procedures

Key Responsibilities

Maintain good relationships and communication with Brands and Retailers to ensure smooth and effective payroll administration

Oversee the collation of monthly Executive payroll processed by ADP

Ensure the processing of payroll by capturing documents and ensuring that lawful and accurate deductions and earnings are made to employees through ADP

Ensure the processing of new appointments and terminations in accordance with standard operating procedures to ensure that all transactions are up to date before the close of payroll

Fund FIRHTS to make sure employees gets paid and process payments

Ensure Control Accounts reconcile with General Ledger.

File all processed records in accordance with the standard operating procedures

Assisting auditors with the necessary documentation

Assuring that employees payslip are correct. (Leave balances, PAYE, benefits)

All legislative submission needs to be completed (SARS and COID)

Assisting the HRBP on analyzing data for projects

Assisting with employee experience from start to end

Assisting with Dummy Payslip (getting correct values)

Doing calculations for retrenchments, and assisting with calculations to get sign off

Assisting the HRBP's with solutioning for Payroll problems

Fully responsible for all employee benefits and the management of KHUSA

Non-Indirect Procurement Activities (petrol cards and company credit cards)

Month End tasks:

Reconcile Permanent and Fixed Term payrolls

Reconcile all statutory payments i.e. PAYE, Skills and UIF

Reconcile all third parties i.e. Medical Aid, Provident Fund, Union, Alex Home Loan and garnish orders

Final Payroll Sign Off with Pay Services

Make payments for nett salaries and all third parties

Audit Requirements internal and external

Manual JNL and Payment reconciliations (11 JNL to complete)

Leave Reconciliation

Checking that all payroll input is submitted on time

Staff deductions per month

Provident fund submissions (for terminated employees)

Get Tax Directives for Pay Services

Assisting Finance on all payroll related queries

Quarterly and Annual tasks:

Prepare and complete annual Workman's Compensation return

Prepare and reconcile annual IRP5's for all payroll companies i.e. Permanent, Fixed Term, Casual and Commission payroll

Liaise with Brands and Retailers regarding accuracy of all relevant data received

Liaise with Management regarding any changes for PAYE, UIF, Skills etc. that will influence Budget Lines and employees take home pay

Overall accountability for the functionality of payroll processes

Assisting with budget on yearly basis

Make sure tax percentages is correct for shares

Doing Tax Directives for share holders

Assisting POS HRBP with bonusses for September payments

Leave encashments checks - will have to assist Pay Services

Checking IRP5 files for Pay Services and ADP

Responsible to assist auditors for all information they request (making sure on a monthly basis that all recons and workings are saved and correct)

Qualifications
Requirements and Experience

Relevant HR/Payroll qualification

Knowledge and understanding of the payroll system and legislation changes

Payroll System proficiency

Budget knowledge

Financial literacy

Computer literacy - MS Word, Excel and Outlook

SARS system knowledge and understating

Working knowledge of the BCEA

Key Personal Characteristics

Maintain high level of confidentiality

Anticipates, recognises and meets customer's needs.

Displays proactivity and persistence.

Works with others towards shared goals- collaborates and shares information.

Nurtures instrumental relationships

Presents themselves with confidence

Handles difficult and tense situations with diplomacy and tact;

Communicates effectively with a variety of audiences

Maintains integrity and takes responsibility for personal performance.

Persistent with a high level of energy and enthusiasm

Detail orientated

Deadline orientated

Job: Human Resources

Primary Location: Europe, Middle East, Africa-ZA-GP-Johannesburg

Job Type: Standard

Schedule: Full-time

Shift: 1st (Day) Shift

Job Number: 237836

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