Job Advert Summary
Our client is looking for Procurement Assistant,Assist in the development of Purchase Strategies for procurement of commodities, works and services for the Regional Office

RDGS Corporate Procurement is section is responsible for procurement of goods, works and services to be consumed in the regional office.
Minimum Requirements QUALIFICATIONS

• The staff should have the necessary academic qualifications (Bachelors, or any other equivalent qualifications.
• The Staff shall also have procurement professional qualifications from a recognized Institution locally or abroad such as CIPS.
• a master's degree in any field plus a minimum of five years' experience OR procurement professional qualifications from a recognized Institution locally or abroad, first degree in any field and a minimum of seven years' experience. In both cases, the

candidate shall have proven procurement and contracts management practical experience.

• He should have basic computer skills and ability to use Microsoft products such as Word, Excel, PowerPoint etc., or any ERP software
• Ability to produce well written reports, without grammatical, spelling or other errors
• Knowledge of working for international organisations, large multi-national or national organisations
• worked in a diverse or multi-cultural environment,
• Proficient in written and spoken English.

Duties and Responsibilities Assist in the development of Purchase Strategies for procurement of commodities, works and services for the Regional Office

• Prepare and assist in Planning, of activities for the procurement of works, goods and services for the RDGS.
• Participate in assisting and assist in development of statement of work, terms of reference specifications, scope of work, proper descriptions and completeness of information and work with End User to ensure optimal time resource use on procurement.
• Prepare and compile bidding documents for thresholds designated, float tenders and ensure smooth bid process in compliance with the Bank's procedure.
• Edit and vet bidding documents for thresholds within the Administration Team threshold, ensure adherence, compliance and application of the Bank's rules on the Bank's principles of procurement that is floatation of tenders to contract management.
• Ensure organization of bid opening committees, bid opening, and bid evaluation in accordance with the Bank's procurement rules.
• Compile bid evaluation report and ensure approvals as per the Delegation of Authority Matrix.
• Assist on issuance of Purchase Orders, contract, expediting of procurement and communication with the external customer for all procurement with contracts.
• Implement, monitor and Assist on implementation of procurement according to procurement plan, manage and conduct all aspects of tender evaluations, public bids, pre-and post-bid meetings.
• Determine appropriate procurement method, contract type and solicitation method for procurements before bid floatation.
• Analyze information, makes recommendations, and writes reports to support analytical work.
• Prepare, compile, work on, present and defend procurements above required threshold to committees such as ISSC, CIPS and Purchasing Committee representations for corporate procurement in the Regional Resource Center.
• Share knowledge with Administration Assistants and other administrative staff, offer capacity building and outreach programs to both internal and external stakeholders.
• Develop and prepare bids for procurement activities, convert them into contracts for the RRC.
• Service Level Agreements Management for contracts for the Regional Office,
• Collate statistical, other information and conduct research to support recommended actions, to determine industry standards and price discounts, to locate commodities and services.
• Prepare, administer and manage contracts for goods, services and works for the RRCs including maintenance agreements and all other service agreements.
• Ensure good relationships or partnerships between the Bank and selected vendors, in order to maintain and safeguard capacity, quality, cost and continuity of relationship in the long-term.
• Prepare quarterly reports on Procurement Matters
• Initiate dialogue with market supplier community to identify opportunities for reducing costs and increasing efficiencies and negotiate, to shape agreements with vendors until consensus is reached.
• Develop and maintain documentation in support of vendor development initiatives and project governance documentation for those vendor initiatives.
• Management of key risks on behalf of the Corporate Procurement Section.
• Assist on working with End Users on Service Level Agreements and timely communicate with contractors to ensure effective and efficient service delivery.
• Provide information upon request to Finance departments for Contractors, adherence to broader finance and risk requirements such as pricing and discounting policies, export controls, taxation exemptions and monitor transaction compliance (milestones, deliverables, invoicing etc.).
• Draft and compile contract before they are submitted to legal department for clearance.
• Assist and ensure contract closeout, by writing to contractor and End User on the performance of the contract, reconciling the outcome and prepare a file note for closing contract file.
• Provide and support preparation of briefings and papers on procurement issues, statistics periodically etc. for the Deputy Director and the Director General.
• Produce quarterly reports on all corporate procurement activities undertaken during the period.

DELIVERABLEs
The consultant shall deliver the following deliverables for this assignment:

• Produce Monthly report of the activities s/he's done
• List the number of procurement cases s/he handled
• List the number of contracts s/he handled
• Deliver any other duties assigned.