Job Summary

The Purchase Ledger Clerk will be responsible for all duties associated with the accounts payable function, to ensure the appropriate approval process is followed to authorise purchase orders and invoices, prior to processing and payment.

They will be responsible for supporting the accounts department in daily processing and cost control.

Job Responsibilities

Supplier Records:

*

Obtain new account information form for new suppliers and set up records

*

Maintain supplier records, including contact information, payment terms and bank details. Update changes as necessary

*

Regularly reconcile supplier statements

Invoices:

*

Review purchase orders for correct coding of supplier account, nominal accounts, departments and projects.

*

Check supplier and inter company invoices match purchase orders for pricing, quantities, goods received and payment terms

*

Process invoices against purchase orders, ensuring appropriate approval at all stages

*

Code non-PO invoices correctly and seek appropriate approval prior to processing and payment

*

Reconcile and code corporate credit card statements, ensuring appropriate authorisation is obtained for transactions

*

Carry out annual archiving of invoice records

Experience & Competencies

*

Experience within a finance department and at least 2 years' experience within a similar role.

*

Good knowledge of VAT rules and international payment processing would be advantageous

*

IT literate (Microsoft Office), with good Excel skills.

*

Excellent communicator - verbal and written, particularly with non-accounting employees in other departments at all levels.

*

Confident and assertive

*

Good organisation, time management skills and the ability to work to tight deadlines.

*

Resourceful, good problem solving skills, attention to detail and highly dependable.

*

Flexible and able to manage unexpected situations

*

Good team player

*

Ability to use initiative and make decisions autonomously

*

Committed to continuous improvement