About us

Three Cs stands for ‘Control and Choice in the Community’ for people with learning disabilities, autism and/or mental health challenges. We support people to have control over and choice about their lives, and to contribute to the community as equal citizens.

We are professional, collaborative and fast-paced.

Our work environment includes:

Modern office setting
Work-from-home days

Purpose of role:

To support the Finance Director to ensure the effective management, development, and delivery of the financial function and manage a small team of finance professionals. Responsible for the day-to-day financial administration and information systems, in accordance with Three Cs financial procedures, control systems and other relevant policies and statutory requirements.

Manage the payroll process, support with budgeting and statutory and management accounts.

Ensure that books of prime entry are maintained, bank reconciliations are up to date, and sales invoices and purchase invoices are managed and imputed.

Job Description

Duties will include but not be restricted to:

1. Financial Management

To manage the company payroll, working with the company outsourced payroll provider. This will include completion of input of timesheets, checking for accuracy and completion, ensuring the input is compliant with staff contractual terms and conditions, and that correct cost centre and nominal codes have been used
Working with the Finance Director and the payroll provider, continuously assess the systems in place and recommend to the Finance Director changes where appropriate.
Keep all costing models updated, and make changes as and when required, in consultation with the Finance Director
Through the payroll provider, ensure that all payroll related reports are completed and filed, including monthly Full Payment Submissions (FPS) and pension reports (with the support of the outsourced pension administrator)
To maintain the Project Accounting Module of Sage 200 and produce regular reports for the Community Support manager.
Assist the auditors with year-end audit matters.
Support the Finance Director in the production of the annual budget.
Support the Finance Director in the production of monthly management accounts, including preparation of accruals and prepayments, fixed assets and depreciation schedules, and income accruals.

2. Line Management

Proactively develop team members by coaching, mentoring, and sharing knowledge, as necessary and by implementing Three Cs performance management systems

3. Through the management of the Finance Assistants:

To be responsible for the maintenance of the company bank accounts, preparing regular reconciliations of all accounts.
To update working capital forecasts for the attention of the Finance Manager and Finance Director.
Generate and issue all sales invoices and liaise with our commissioners to ensure that payments are received in a timely manner. Follow up any disputes, and if necessary, draw to the attention of the Finance Manager.
Ensure all invoices are coded correctly making sure that default codes are only used when appropriate.
Ensure all purchase invoices are properly logged on the suppliers control sheet and assigned a unique reference number starting with PL.
Check that the nominal code is visibly written on the face of all purchase invoices.
Post the invoices to the purchase ledger, stamp them as posted and then forward them to the appropriate manager/budget holder for authorisation, using the pigeonhole system.
Collate all authorised invoices into a batch for payment for the 1st and 3rd Friday of the month.
Prepare a payment run for the Finance Manager’s approval before generating a final payment run.
Print remittance advices and attach to invoices and send batch for approval by Directors.
Respond politely and promptly to supplier queries.
Verify the monthly petty cash submissions of the Office Manager and Daycentre manager before posting to the cash book.
Reconcile the Petty Cash account.
Reconcile the Credit Card accounts, ensuring all entries are properly coded and entered onto the accounting system.

4. General Responsibilities

Build and maintain relationships with external and internal stakeholders, Leadership team, Project Leaders and Team Leaders to help them understand budgets and financial statements and support them with their day-to-day budget management and finance needs
Respond to staff queries regarding pay, expenses claims, pension matters, and any other finance related queries
Deliver training as part of Three Cs Induction training for new staff, and developmental training for managers and staff
Deputise for the Finance Director in their absence
Receive regular, one to one supervision and an annual appraisal and undertake training as needed to meet Three Cs’ requirements and other standards.
Completion of pay, pension and benefits information requests for TUPE contracts/bids
Any other ad hoc duties as required.

Person Specification

Knowledge

Have a thorough knowledge of bookkeeping up to trial balance level.
Have some knowledge of management accounts production.
Knowledge of Sage 200, and or other similar accounting software
Knowledge of payroll preparation process in supported living or a similar sector
Understand the principles of and be able to prepare basic accounting controls such as bank reconciliations, and other control reconciliations.

Skills and ability

Have a strong eye for detail.
Be a self-starter, able to manage your own workload, set your own priorities, and deadlines, and advise the Finance Director on recommended controls and systems changes.
At least two years’ experience at a Finance Assistant level
Professional accounting qualification - AAT Finalist or Graduate within charity accounting & Finance or Business Accountancy degree. Be capable of managing a team member (some prior experience an advantage)
Ability to resolve ad hoc queries from staff members, and work with third parties including HMRC, outsourced payroll company, financial advisors, pension providers and all commissioners and suppliers to resolve all business matters in an expeditious manner.
Able to Builds appropriate professional, friendly and accessible relationships with people we support, employees and line managers
Good IT skills, proficient in Word, Excel, PowerPoint and Outlook is essential.