Finance
JHB Central
Accounts Payable Officer - Finance - Newtown Temp 6 Months Contract - Salary Market Related Purpose To provide support services with the recording, authorisation, executing and reporting of expenditure and payment transactions. Qualifications and Experience Required

• National Diploma in Financial Management (NQF L6)
• Bachelor of Commerce (NQF L7)
• Knowledge of PFMA, MFMA, Treasury regulations, GRAP, IFRS, Companies Act, Relevant accounting/finance systems.
• Experience in bookkeeping.

Position description Vendor invoice processing

• Receive vendor invoices and check for completeness and accuracy.
• Date and stamp the invoice as being received.
• Check and ensure that the invoice amount corresponds with the quoted amount as per the purchase order attached.
• Gain the required approval for the invoice received.
• Process the invoice either through the direct method or the order method. (Circumstances depend).
• Reconcile vendor accounts monthly and follow up on outstanding payments.
• Send vendor forms to suppliers to be added on the financial system.

Vendor Invoice Payments

• Check the paid invoices against the payment list.
• Reconcile invoices and resolve any queries that arise.
• Capture invoice on the relevant system.
• Print remittance advice and distribute to vendor where required.
• For foreign payments, complete the required forms and documents and match the invoice to the correct forex transactions.
• Create payment for EFT and process payment.
• Send remittance to suppliers.
• Prepare 30-day schedule to confirm payments made for the submission to the line manager.

Petty cash maintenance

• Receive a claim for petty cash and check all documentation for accuracy and completeness.
• Update petty cash register and sign out petty cash for payment to employee.
• Issue a petty cash receipt to employee.
• Process petty cash for regional offices by matching payments with invoices/requests and reimbursing cash.
• Maintain and update the deposit book for cheques.

Debit order processing

• Prepare journals for credit cards, Europcar, Travel Studio and overseas claims.
• Match invoices to the debits and send to line manager for review and approval.

Claims processing.

• Processing invoices of expenditure and prepare claim sheet, compiling a list of invoices.
• Handle queries through to resolution within the appropriate timeframe, searching for supporting documentation/invoices.
• Prepare monthly management schedule showing amount of income recognise.

Asset verification

• Check that all allocations of assets are up to date.
• Check that costs are correctly captured onto the asset register.
• Assist in identifying those assets that are obsolete or damaged and update the register accordingly.
• Check that new assets are barcoded correctly and are updated on the register.
• Process disposals of assets in accordance with company policy and procedure.
• Produce monthly reports on assets that have been captured, the condition of assets, challenges, and recommendations of solutions.

General administration

• Provide supporting documentation for VAT submission.
• Receive general enquiries on accounts payable from customers and the office staff and resolve within the appropriate time frame.
• Update and maintain a filing system ensuring accuracy and easy reference.
• Compile and provide information and knowledge to the auditors with regards to creditor related enquiries.
• Train new staff on the expense claim procedure when required.
• Capture journals.
• Perform reconciliation of bank and other balance sheet accounts.

Craft invoices.