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Accounts Payable Processor

Nottingham, Nottinghamshire, United Kingdom
Competitive Salary
Closing date
Mar 20, 2023

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Job Role
Accounts Payable
Contract Type
Full Time
Xylem |'zil?m|
1) The tissue in plants that brings water upward from the roots;
2) a leading global water technology company.
Xylem, a leading global water technology company dedicated to solving the world's most challenging water issues, is the leading global provider of efficient, innovative and sustainable water technologies improving the way water is used, managed, conserved and re-used. Our international team is unified in a common purpose: creating advanced technology and other trusted solutions to solve the world's water challenges. We are committed to creating an organization of inclusion and diversity, where everyone feels involved, respected, valued and connected, and where everyone is free to bring their authentic selves and ideas.
If you are excited and passionate about helping us #letssolvewater, we want to hear from you! For more information, please visit us at ?.
We Offer You More Than Just "A Job"
- Professional Development - To advance the capabilities of our people, we offer a wide variety of experiences to support our employees' professional growth and continuous learning.
- Total Rewards - We offer comprehensive programs for compensation, benefits, recognition, learning and development, work-life integration and corporate citizenship.
- Watermark - Watermark is our corporate social responsibility program working to provide education and access to safe water to ensure healthy lives, gender equality, and resilient communities. Employees have the opportunity to learn and volunteer on various water-related projects.
- Employee Networks - Our Employee Networks provide a professional, supportive network for employees from diverse backgrounds, including Women's, LGBT+ and Allies, Veteran's, People of Color and Allies, Emerging Leaders, and Working Parents Networks.
The Accounts Payable Administrator plays a critical role in the day to day activities of the Accounts Payable team, supporting the business by ensuring transactions are processed in line with business process standards and delivering high levels of customer service. This individual reports to the AP Team Leader and will work closely with finance team members, Procurement and other key stakeholders of the assigned units.
The role requires a self-driven, enthusiastic and highly motivated professional capable of working in a fast paced environment while collaborating with various business stakeholders in ensuring that all Supplier invoices are processed promptly and correctly in accordance with the agreed business terms and delegation of authority.
Essential Duties/Principal


- Processing manual and electronic invoices to the Finance ERP systems, ensuring controls are adhered to as defined in the Delegation of Authority.
- Dealing with foreign invoices ensuring the correct VAT treatment and currencies are applied.
- Interpret data from Finance system to reconcile Supplier accounts and resolve complex queries.
- Proactively liaise with managers and requisitioners to promptly resolve invoice and purchase order differences.
- Liaise with Group Procurement to arrange corrections to purchase orders.
- Play a key role in the financial close periods by preparing accruals and processing adhoc journals.
- Identify and assist in the implementation of improvements within the Accounts Payable team to streamline work processes
- Work as a point of contact for the business and Suppliers for all invoice and payment related queries.
- Ad hoc analytical work looking into potential overpayments, and if necessary contacting suppliers to secure repayment.
- Effectively and professionally engage with suppliers, key stakeholders and colleagues.
- Partner with the Finance and Accounts Payable section to drive efficiencies.
- Conduct user acceptance testing for system upgrades and changes
- Assist with providing requested information for internal and external auditors
- Individual may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalise peak work period's, or otherwise to balance the workload.
- Participate in trainings to develop and improve skills required for the role.


- Responsible for analysis of the Goods Received Not Invoiced (GRNI) account, working with the Finance Team to investigate and clear aged items.
- Process development
- Strong support to Management, Procurement, FP&A, Finance, Ops, Sales and other stakeholders of the Organisation
- Ensure that financial controls are followed throughout AP

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