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HR & Payroll Coordinator - Italy

Claire's Accessories
Balsall Heath, Birmingham, United Kingdom
Competitive Salary
Closing date
Mar 20, 2023

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Job Role
Contract Type
Full Time
The purpose of the role is to proactively deliver HR administration and Payroll activity for Italy and provide first line HR Advisory support. The role will work closely with both field based Retail Managers and be the first point of contact for employees responding to HR & Payroll enquiries from Italy.
  • Setting up employees for the on-boarding process (contracts, registration, and administration of new hires)
  • Ensure medical checks for new starters logged with outsourced provider and maintain records for compliance
  • Handling the administrative process (including contracts, contract addendums, employee files, certificates, (de-)registration of employees)
  • Ensure all files held in Head Office and at store level meet legal requirements and supply any requested data for Labour Inspections
  • Preparation of payroll data and processing of payroll together with an external partner, including validation and review of data, providing necessary support to the employees
  • Produce regular and ad hoc reports for HR management, Reward, Finance, Store Labour and field team.
  • Key Contact for employee payroll queries
  • Support recruiting activities within the designated area, in close cooperation with recruitment team and Field Management team
  • Facilitate and support with social insurance, tax audits or other external / internal audits connected with HR & Payroll
  • Support and lead projects on an ongoing basis, including multi-country topics within Europe; participate in global projects as necessary
  • Support and participate in development activities of the company (such as MDP, appraisal process or CLIMB)

We are ideally looking for people with the following skills and experience:
  • Essential to be fluent in English and Italian
  • HR/Payroll at least on a basic level
  • CIPD or Local HR Qualification (or working towards it) is an advantage

Claire's is an equal opportunity employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

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