Job Number 69476
Job Type FT Contract
Job Title Account Payable Supervisor
Computer Skills Syspro
Industry Manufacturing
City Johannesburg
Province Gauteng
Job Description

• Processing, filing and Supervising in Accounts Payable Department.
• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
• Maintains accounting ledgers by verifying and posting account transactions correctly.
• Verifies vendor accounts by reconciling monthly statements and related transactions

Local Creditors:

• Accurately process all Accounts payable invoices, including cash paid invoices.
• Reaching processing deadlines (all current month invoices listed on GRN (Good Received Note) trial balance to be processed by the 3rd of the month.
• At month-end, do the daily GRN's up to trial balance.
• Following-up with branches and Head Office daily for outstanding paperwork related to processing and ensuring all required paperwork has been sent and signed as per policy.
• Obtaining outstanding Invoices/Proof of Delivery's (POD's) from Suppliers and ensuring it is sent to the relevant branch as soon as received.
• Daily follow-up on outstanding invoices and feedback request from Creditors clerk and Finance intern/ learner.
• To find, extract and copy filed documents as requested by anyone who needs it, as well as the lists of invoices for the Auditors during audit period.
• Create supplier account on SYSPRO
• Process all supplier account adjustment
• Add e-wallet recipient on the eWallet Pro and ewallet beneficiary for authorization
• Create supplier Accounts on the bank
• Check and confirm that all supplier accounts including freight are correctly reconciled and large invoices saved on the Fdrive before processing payments
• Checking supplier credit application for correctness
• Issuing individual e-wallet statements, reconciling of e-wallet recon before the next payment and filling
• Reconcile ABSA and FNB credit cards, request for related slips then process on SYSPRO
• Manage the petrol cards on the bank site, adding drivers, ordering petrol cards and e-tags cards, cancelling petrol cards and sending out month end statements to the branches for reconciling
• Prepare accruals at month end and send to Manager
• Process and pay petty cash for all branches after confirming the recon and slips are accurate.
• Preparing monthly payments list for both Discounts, Freight, Rent and Non discount creditors
• Confirm and check that purchase orders and Buy Out Requisitions are authorized before payment.
• Request and process 3rd party payments from Payroll before month end and process the Garnishees accordingly on syspro

Cash Book/Cash Processing:

• Processing cash invoices on correct cash accounts or CBO501.
• Checking to ensure all cash invoices have correct paperwork.
• Follow-up on outstanding CBO invoices to clear the bank recon

Foreign Creditors:

• Filing of foreign creditors invoices in correct supplier folders.
• Filing foreign paid invoices, proof of payments and remittances in correct folder.
• Assist in getting invoices ready for payment by extracting invoices from folders
• Process foreign transfer payment on the bank
• Process and loading foreign salaries before the 18th of each month
• Processing foreign supplier invoices using correct ROE's, insurance amounts and price variance
• Checking the accuracy of the costing sheet when processing and reporting any shortage to Supply Chain
• Preparing bank list (foreign payment) and notifying Management for payments to load
• Request foreign statements or IC confirmation to prepare the IC confirmation and creditors aging at month end

BEE:

• Request BEE Certificates/Affidavit, VAT Numbers and if not, VAT registered the company registration number from all suppliers, including cash buy out that we don't have on file
• VAT Numbers to be uploaded on Syspro for every supplier account created
• Keep updated file with BEE certificates

Routine Tasks:

• Processing.
• Filing.
• Following up.
• Clearing GRN Trial Balances.
• Reaching Deadlines.
• Supervision
• Reconciling

To apply immediately for this position click here: www.unique.co.za/candidate_registration_1.aspx?JobID=69476&referrer=Unique

Inherent Requirements

• Grade 12.
• Finance Degree
• 5 - 8 Years' experience with account payable or general accounting supervision.
• Knowledge of basic accounting principles.
• Company accounting software package proficient.
• MS Office experienced.

Knowledge :

• Knowledge of Accounts Payable
• Knowledge of General Accounting Procedures
• Knowledge of Relevant Accounting Software (such as Sage, FreshBooks, QuickBooks, Syspro, AccPac);
• Proficient in data entry and Management.
• Strong time management and organisational skills.
• High degree of attention to detail.

Skills :

• Meticulous Attention to Detail and Accuracy.
• Strong Organizational and Planning Skills.
• Information Collection and Management Skills.
• Problem Identification and Resolution Skills.
• Written and Verbal Communication Skills.

What Qualification Financial Degree
Minimum Qualification Bachelors
Status Available