Sr. Operation Specialist ( Highland Capital Corp.)
The HCC Senior Operations Specialist is responsible for processing the accounts payable daily inflow of new business volume on a contract basis as it arrives to the Accounting Department for vendor funding, weekly payments of operating expenses and monthly payments of vendor pass-thru maintenance. The Senior Operations Specialist will also support the Accounts Payable Manager and Assistant Controller in special projects as needed. A strong partnership and communication lines with the business sales and account service team is vital. Responsibilities include, but are not limited to: Accounts Payable for New Business Fundings: 85%
- Process the inflow of new business on a contract basis as it arrives in the Accounting / AP Operations dept.
- Review each booking worksheet packet to ensure all the necessary documents are included prior to funding.
- Review contents of packet (Invoices, Booking Worksheet, Sales Tax, Lease Types, emails, etc.) for accuracy and required approvals.
- Load (Import) and reconcile the Customer and Vendor data into the General Ledger at the contract level.
- Upon completion of Vendor payable fundings, Import all payments into the General Ledger daily.
- Send Funding Notifications to all vendors via email with a cc: to HCC sales rep and account service rep.
- Closeout Progress Payments and book Accrued Interest on the corresponding new deal. Also, process Upgrades on applicable deals.
- Prepare new Vendor payable setups in Sage (GL), Dollars (Product Processor) and Q2 (Banking System) for either ACH, Wires or checks and verify the Bank ABA# and Account #.
- Incorporate process improvement for future fundings.
- Backup for preparing expense voucher invoice forms for all HCC operating expenses on a weekly basis.
- Assist in converting all recurring Operating Expense payable setups for Checks to either ACH or Wire for disaster recovery purposes.
- Process all approved payment vouchers on a timely basis to avoid any delinquency charges.
- Prepare expense voucher invoice forms for all HCC vendor pass-thru maintenance pmts on a monthly basis.
- Process all approved invoice vouchers and pay via ACH, Wire, or Check on a timely basis. Provide vendors with supporting detail reports of maintenance payments.
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