AP Specialist - Hybrid
JOB DESCRIPTION:
KEY REQUIREMENTS:
- Reconcile invoice to purchase order and verify invoice price and quantity billed match the purchase order.
- Review invoice for proper tax rates.
- Resolve price and quantity discrepancies with the labs.
- Obtain approval for expenditures not previously documented from departments.
- Processes invoices and request for payment vouchers for payment.
- Verify checks for accuracy (name, address, amount, etc.). Investigate questionable invoices and purchase orders - takes appropriate steps to resolve.
- Investigate and resolve complex vendor / invoice issues. Reconciles monthly vendor statements.
- Understanding of 1099 requirements.
- Maintain / audit current dollar balance on all existing purchase orders.
- Assist Procurement on problem purchase orders (i.e. new vendors without proper setup information); Interact with departments, labs, and vendors to resolve invoice issues as well as respond to inquiries.
- Apply job skills, policies, and procedures to complete assigned tasks.
- Assist with special projects as needed.
- Train employees on AP procedures.
- Enter Travel Reimbursements to system.
- Performs other duties as assigned or required.
- Details of established essential functions for this position will be addressed/discussed during the interview process.
KEY REQUIREMENTS:
- High school diploma or equivalent (GED).
- Minimum 4 years of accounts payable experience demonstrating advanced understanding of accounting practices.
- Intermediate knowledge of Microsoft Excel and Word. Excellent data-entry and 10-key skills.
- Ability to train and motivate others.
- Ability to step up to conflicts and see them as opportunities for improvement, as well as accept constructive criticism.
- Ability to hammer out tough assignments and resolve issues.
- Ability to work independently and as a team and interact effectively with co-workers, departments, labs, and vendors.
- Ability to use good judgment. Ability to understand and follow procedures.
- Ability to work in a fast-paced environment, multi-task, prioritize assignments and work under pressure and timelines.
- Outstanding organizational skills and attention to detail.
- Outstanding problem-solving skills.
- Excellent oral and written communication skills. Excellent phone etiquette. Excellent attendance and punctuality.
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