The position is responsible for providing excellent financial and administrative support in order to ensure effective, efficient and accurate financial and administrative operations in order to meet legislative requirements and support the organisational operations.

DUTIES:

Payments and Reconciliation:

• Prepares cashbooks for bank accounts and supporting documentation on a monthly basis. You will also make a follow up with the bank on unfamiliar transactions on your bank statements
• Manage documentation and authorisation of transactions as per USAf policies and procedures.
• Liaise with service providers and handle telephone queries on payments
• Reconcile cashbooks to bank statements and general ledger on a monthly basis and when needed
• Record and reconcile cash advances, petty cash and investments, and maintain all supporting documentation
• Process employee expense claims and review rules for employee compliance
• Issue debtors invoices and reconcile daily deposits and follow-up with customers
• Prepare journals and ensure proper allocation of expenses in the general ledger

Creditors, Debtors and bank accounts:

• Prepare debtors age analysis and follow up on accounts receivable older than 30 days and keep a record of follow ups.
• Monitor performance of bank accounts on a monthly basis
• Submission of monthly age analysis by the end of the month.
• Submission of monthly creditors reconciliation
• Timely reporting of disputes between USAf and creditors

Internal and External Audits:

• Ensure that cash Management is properly handled, sundry debtors and grants are properly filed.

Assets and ad hoc requests:

• Proper management of fixed assets and maintenance of accurate and
• complete records.

Budget, cashflow forecast and grant management system:

• Monitor and maintain the accurate budget for projec
• Monitor and maintain the cashflow forecast for the project quarterly.
• Ensure that new donor contracts are added in the grant management system.
• Both receipts and payments of respective grantors and grantees as well as other supporting document are recorded and kept up to date.
• Assist the projects with Adhoc requests

Qualifications:
Post-matric qualification in accounting.

Experience:

• A minimum of two to three years of experience working in Finance
• Sound knowledge of accounting practices and principles
• Knowledge of MS Office with strong MS Excel skill and Pastel accounting
• Strong planning and record keeping skills
• A proven record of integrity and ethical behaviour
• Demonstrated evidence of managing complex projects and budgets
• Demonstrated administrative, attention to detail and communication skills
• Exposure to working with auditors

COMPETENCIES:

• Theoretical knowledge. Understands the fundamentals and the terminology. Resolves simple technical problems/issues in his/her field.
• Applies knowledge to a simple real situation to deliver a relevant solution and conclusion.
• Develops a thorough understanding of the discipline and the interaction with related fields. Able to solve complex situations using knowledge. Explain in simple words to non-technical persons.
• Specialises in one area, and resolves highly complex problems/issues within area of specialisation. Teaches others, through articles, seminars, etc.
• Recognised among peers as a leading expert. Recognition based on articles published in established technical magazines, journals, books written, requests for interventions outside HESA.

BEHAVIOURAL COMPETENCY:

• Client Service Orientation
• Database management
• Problem Solving, Analysis and Innovation
• Team Participation

TECHNICAL COMPETENCY

• Resources Planning
• Computer Literacy
• Security Management

Desired Skills:

• Cashbook
• Reconciliation
• Creditors
• Debtors

R 28 000.00 per month