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Vendor Administration Specialist at Ntice Search

Employer
Ntice Sourcing Solutions
Location
Centurion Centurion, Gauteng Tshwane, South Africa
Salary
Competitive
Closing date
Dec 11, 2022

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Job Role
Other
Sector
Finance
Contract Type
Permanent
Hours
Full Time
Location

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Vendor Administration Specialist at Ntice SearchNtice Sourcing Solutions
  • Permanent Specialist position
  • Centurion, Gauteng
  • Posted 25 Nov 2022 by Ntice Sourcing Solutions
About the position

Company:

ICAP Global Health

Job Title:

Vendor Administration Specialist

Reports To (Title):

Vendor Administration Manager

Location:

Centurion, South Africa

Closing Date:

9 December 2022

POSITION SUMMARY:

Under the supervision of the Vendor Administration Manager (VAM), the Vendor Administration Specialist will be mainly responsible for approving and maintaining vendor profiles, inclusive of employees and third-party individuals / companies, enrolled for Purchasing and Accounts Payable transactions.

Additionally, this role will support the needs of ICAP SA local office related to procurement, monitoring of fixed assets, and inventory management.

MAJOR ACCOUNTABILITIES:


    Under the supervision of the VAM, performs tasks related to vendor onboarding and approval, inclusive of verifying completeness of submitted documents and ensuring accuracy of records in the online banking system by cross-reference to submitted documents.Approves vendor profiles as authorized to receive payments for all ICAP country offices.Liaises with ICAP NY, in-country finance teams, and vendors to respond to vendor profile-related inquiriesIdentifies, logs, and analyses errors in input or filing, and collaborates with VAM to identify and implement a resolution.Monitors and reports to VAM on outstanding documents due from various country offices.Ensures completeness and timely receipt of vendor-related documents.Uploads and maintains up-to-date vendor-related records in the OnBase online system.Supports daily operations of ICAP SA related to procurement, monitoring of fixed assets and inventory management.Performs other duties as assigned.
    REQUIRED QUALIFICATIONS


        Undergraduate degree in business administration, accounting, finance, or other relevant area.Minimum five (5) years of procurement or accounts payable experience, ideally within shared services implementation model and a complex international operating environment.


            Excellent knowledge of end-to-end supply management processes including competitive bidding, contract management, and supplier performance management.Strong interpersonal, presentation, communication, conflict resolution and stakeholder relationship management skills to engage others, build consensus and resolve issues.Able to work in a fast-paced environment with demonstrated ability to manage multiple and competing demands, establish priorities, and meet deadlines with minimal oversightAbility to interact at all the levels of an organizationAttention to detail.

            PREFERRED QUALIFICATIONS


              Familiarity with or experience in an environment funded by US Government Grants.Excellent communication and coordination skills including verbal, written, and listening.Capacity to work with a high degree of independence within a matrixed, deadline-driven, multi-tasking environment.

                Proficient in French, Portuguese, or Russian.
                TRAVEL REQUIREMENTS:

                Periodic International travel up to 20% annually may be required.

                HOW TO APPLY:

                Interested and qualified applicants are requested to submit their application to the following link:

                https://icapacity.icap.columbia.edu/en-us/job/496956/vendor-administration-specialist

                PLEASE NOTE:

                This is an AA/EE vacancy

                Only candidates who are eligible to work in South Africa for an indefinite period without a need for sponsorship will be considered for this position.

                ICAP is an equal opportunity employer. Only shortlisted candidates will be contacted.

                1

                Desired Skills:
                • Administration
                • Finance
                • Accounting

                Ntice Sourcing Solutions is a recruitment solutions provider placing professionals across EMEA within all key business functional areas. These business functional areas include: IT, Engineering /Technical, Accounting & Finance, Sales & Marketing, Human Resources, Training and Development, Supply Chain/Procurement, Production and Operations.Our team is made up of experienced specialist recruiters who are extremely knowledgeable within their cho...

                Vendor Administration Specialist at Ntice Search

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