Hopkins is currently seeking a Purchase Ledger Clerk / Accounts Assistant to provide high quality, efficient and effective support to the procurement department. As a Purchase Ledger Clerk / Accounts Assistant you will need to be a proactive, self-sufficient, and resilient individual who is able to work autonomously and as part of a wider team to deliver prompt quality Accounts support.
Job Purpose Accurately record and report the liabilities from purchasing activities whilst working collaboratively with other internal and external stakeholders. Ensuring a high standard of service is provided to all while being accountable for your own outcomes, striving to do the right thing and safeguarding the company’s long-term strength and growth, whilst working smartly and caring for your teams.
Duties and Responsibilities • Match invoices with purchase orders where appropriate • Process invoices through Contract Costing and into the Accounts Payable ledger via the Daybook • Process invoices not requiring purchase orders directly through Accounts Payable into the Chart of Accounts. Ensure invoices are authorised before payment • Generate sequential internal numbering for vendor invoices and scan them onto the appropriate area in the shared drive • Pass queries to Procurement and assist in query resolution wherever possible • Produce schedules of payments due based on agreed terms and agreed payments with Accounts Manager/Financial Controller • Maintain the status codes on vendor accounts and updated accruals monthly • Facilitate payments via online banking • Reconcile statements received from vendors with Company records and chase up any discrepancies. This is an important process, particularly approaching year end • Generally, administer vendor records in a manner that provides others with confidence in the quality of the record keeping • Processing company credit card expenditure • Analyse and process staff expenses twice monthly • Obtain monthly timesheets from Design team and Project Managers promptly after month end and process through the costing records • Provide assistance to payroll administrator as required • General administration tasks, including filing and telephone handling
Essential Skills / Qualifications • Previous experience in a similar role • Aptitude for using computers and good working knowledge of Microsoft Office, particularly Excel and Word • Preferably construction industry experience • Demonstrable willingness to learn • Team player