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Purchase Ledger Clerk

J&B Hopkins Ltd
United Kingdom
Competitive Salary
Closing date
Nov 25, 2022

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Job Role
Accounts Payable
Contract Type
Full Time
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Hopkins is currently seeking a Purchase Ledger Clerk / Accounts Assistant to provide high quality, efficient and effective support to the procurement department. As a Purchase Ledger Clerk / Accounts Assistant you will need to be a proactive, self-sufficient, and resilient individual who is able to work autonomously and as part of a wider team to deliver prompt quality Accounts support.

Job Purpose
Accurately record and report the liabilities from purchasing activities whilst working collaboratively with other internal and external stakeholders. Ensuring a high standard of service is provided to all while being accountable for your own outcomes, striving to do the right thing and safeguarding the company’s long-term strength and growth, whilst working smartly and caring for your teams.

Duties and Responsibilities
• Match invoices with purchase orders where appropriate
• Process invoices through Contract Costing and into the Accounts Payable ledger via the Daybook
• Process invoices not requiring purchase orders directly through Accounts Payable into the Chart of Accounts. Ensure invoices are authorised before payment
• Generate sequential internal numbering for vendor invoices and scan them onto the appropriate area in the shared drive
• Pass queries to Procurement and assist in query resolution wherever possible
• Produce schedules of payments due based on agreed terms and agreed payments with Accounts Manager/Financial Controller
• Maintain the status codes on vendor accounts and updated accruals monthly
• Facilitate payments via online banking
• Reconcile statements received from vendors with Company records and chase up any discrepancies. This is an important process, particularly approaching year end
• Generally, administer vendor records in a manner that provides others with confidence in the quality of the record keeping
• Processing company credit card expenditure
• Analyse and process staff expenses twice monthly
• Obtain monthly timesheets from Design team and Project Managers promptly after month end and process through the costing records
• Provide assistance to payroll administrator as required
• General administration tasks, including filing and telephone handling

Essential Skills / Qualifications
• Previous experience in a similar role
• Aptitude for using computers and good working knowledge of Microsoft Office, particularly Excel and Word
• Preferably construction industry experience
• Demonstrable willingness to learn
• Team player
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