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Purchase Ledger Assistant

Interpersonnel Uk Limited
Ashford, Kent, United Kingdom
Competitive Salary
Closing date
Nov 25, 2022

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Job Role
Accounts Payable
Contract Type
Full Time
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Job Title:
Finance Assistant Purchase Ledger

Reports to: Management Accountant

Ashford Based

Temporary to Permanent Position

£11-12.50ph DOE

Our client is seeking an experienced purchase ledger assistant to join their finance team on a temporary to permanent basis. Due to the department needing immediate support you will need to be available within 1 weeks notice or sooner.


To work as part of the finance team fostering a friendly and productive office environment.

Adhere to all Company and Group internal and external deadlines.


Maintain good relationships with all Colleagues, both internally and Group with a particular emphasis on external suppliers.

To keep the Management Accountant aware, in a timely manner, of developments/issues affecting the smooth operation of the Purchase Ledger function.


Ensure that the objectives set for the Purchase Ledger Department are achieved in the most efficient way.


Ensure a high level of accuracy whilst processing invoices and action required maintenance.

Request and complete supplier statement reconciliations.

Ensure that all supplier details are maintained and any changes are checked and updated in a timely manner.

Responsibilities & Expertise

You will be responsible for the purchase ledger duties for.The role will involve receiving and recording invoices onto our company software.Ensuring that invoices are authorised in a timely manner in order to avoid late payment.

You will also be responsible for matching stock invoices to purchase orders.This will involve raising queries / credit requests for any incorrect quantities or pricing and liaising with the Cost Accountant and Inventory Manager.

Preparation and reconciliation of cashbooks.

Dealing with foreign currencies, mainly EUR & USD.

Reconciling intercompany balances and turnovers to a strict deadline.

Ensure that all invoices, wherever possible are processed to enable the period to be closed, within the given timescales.

Responsible for purchase ledger reconciliations and month end closing procedure

Answering queries from suppliers and other departments about purchases or payments made.

Offer support to other members of the purchase ledger team in their day to day activities.

Please note that this list is not exhaustive and will be subject to workload at the time.


To ensure that all tasks are completed in an accurate and timely manner.

Personally comply with all policies, procedures, and risk assessments relevant to role and responsibilities

Qualifications and Experience

Computer literate with a good working knowledge of Excel and ideally previous experience of invoice matching to goods/stock receipts.

Interpersonnel Recruitment is operating as an Employment Agency for our client for this particular role. By applying you give consent for your data to be handled and processed under GDPR Legislation for the purpose of your current employment search.

We are pleased to receive a significant number of applications for most roles advertised. We are therefore unable to respond to individual applicants unless shortlisted. If you have not been contacted within four weeks of the closing date you should assume you have not been shortlisted on this occasion.

Interpersonnel is an equal opportunities employer. All our current vacancies are on our website
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