Contributing to overall achievement set for the Accounts Receivable department by, managing the credit and debt collecting functions within the department.

Account Management

· Calling of Client for payments.

· Collection of outstanding fees from clients.

· Correctly allocate all receipts to the relevant client accounts.

· Providing a complete and correct age analysis to the Accounts Managers at the end of each month.

· Sending of letters as well as letter of arrears to Clients.

· Provide assistance to the CPEs regarding client problems.

· Provide a list on a monthly basis, with reasons relating to clients who are in 90 to 120 days.

· Reporting on accounts.

Administration

· Managing the debtors book of debts.

· Housekeeping in regards to remittance advices, client queries, faxes, reconciliation, copying and filing.

· Communication with the billing department regarding client queries.

· Updating client email address in GP fir Invoice and Statement purpose.

· Obtain relevant client details and update the system.

· Weekly and monthly reports to Manager.

· Make appropriate notes on the system.

· Assisting CPEs as well as clients with any account queries.

· Reporting on daily collections and predictions.

· Provide the Financial Administrator a list of small balances that need to be written off.

· Communicate closely with the Sales Department relating to any problem accounts.

· Assisting clients telephonically.

· Advise all the CPEs of any client problems.

· Ensure all the relevant information is placed on Central to alert sales and other departments.

· Report on the status of all accounts.

SA Suppliers & Foreign Suppliers

· Ensure information received is correct to statement;

· Receive invoices; check everything is correct to statement.

· Load invoices on GP;

· Request copies of invoices if not received;

· Deal with account queries from suppliers;

· Update supplier accounts information - addresses, telephone numbers and banking details;

· Obtain authorization from original person requesting the service prior to obtaining authorization for payment;

· Load supplier payment on Best according to payment forecast or as needed by departments;

· Correctly allocate payments from transaction list to relevant supplier accounts on GP, if requested;

· Ensure supplier age analysis matches the statement as well as the invoice;

· Fax/e-mail proof of payment to suppliers, when required.

Media Suppliers

· Receive requests for payment from Media Department;

· Check invoices as received from Media Department;

· Load Media Suppliers on Best for payment;

· Correctly allocate payments to relevant supplier accounts on GP;

· Liaise with Media Dept. for queries on Media Suppliers;

· Update Media supplier records.

Account Liaison

· Ensure efficient administration of the department;

· Ensure the smooth flow of communication and information between the accounts department and other departments.

Education

· Matric

· Relevant Financial qualification

Experience

· A minimum of three years experience in similar position

Competencies

· Computer Literate.

· Strong comprehension of English as a written language.

· Ability to work under pressure.

· Meticulous.

· Able to work in a target and deadline driven environment.

· Strong administrative skills.

· Aptitude for figures.

· Accurate data capturing skills.

· Good telephone etiquette.

· Accounts principles.