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Accounts Payable Specialist

Employer
SPECTRUM
Location
Scotia, New York, United States
Closing date
Oct 7, 2022

View more

Job Role
Accounts Payable
Sector
Finance
Contract Type
Permanent
Hours
Full Time
The Accounts Payable Specialist is an integral part of the Accounts Payable Department, responsible for processing invoices via multiple sources. Accounts Payable Specialists are reliable and precise in ensuring expenses are controlled properly by receiving, processing, verifying, and reconciling the payment of invoices. Work with vendors and locations to resolve past due invoices and reconcile monthly vendor statements ensuring accounts remain in good standing.

SHIFT
Monday - Friday, 8am to 5pm with 1 hr lunch

MAJOR DUTIES AND RESPONSIBILITIES
Actively and consistently support all efforts to simplify and enhance the customer experience
Execute high volume of vendor billing and data input
Review and pay all invoices in accordance with company policy, and SOX requirements
Pay vendors daily, monitor discount opportunities, schedule, and prepare checks
Ensure credits are received for outstanding memos
Apply rigorous logic to analyze and resolve complex issues
Research and investigate returned checks and request stop payments
Review and process invoices scanned via the Kofax Transformation Module (KTM)
Record accurately the manual entry of invoices as needed into ERP and P2P application
Verify and reconcile monthly vendor statements to ensure assigned accounts remain in good standing
Respond to internal and external customer and vendor email inquiries in a timely and professional manner meeting SLA requirements
Contribute to the continuous improvement of the payment process by identifying opportunities to streamline processes and maximize efficiencies
Escalate issues of concern to management
Assure timely completion of assigned tasks, and ensures that results are consistently high quality to meet or exceed departmental goals
Perform other duties as requested by supervisor

REQUIRED QUALIFICATIONS
Required Skills/Abilities and Knowledge
Ability to read, write, speak and understand English
Ability to work quickly and efficiently, while maintaining high accuracy and attention to detail
Ability to communicate both orally and in writing in a clear and straight-forward manner
Ability to plan, prioritize and organize effectively in a fast paced environment
Ability to communicate with employees, customers, suppliers, in person, on the phone, and by written communications in a clear, straight-forward, and professional and pleasant manner
Knowledge of SAP S/4; HANA and Ariba
Knowledge of basic accounting procedures
Knowledge of personal computer operation and software applications (i.e. Accounts Payable applications, Microsoft office)
Proficient with MS Excel

Required Education
High School Diploma or equivalent

Required Related Work Experience and Number of Years
Accounting principles experience 1-3 ERP experience 0-2

PREFERRED QUALIFICATIONS
Preferred Skills/Abilities and Knowledge
Preferred Education
Associate's degree in Accounting or related field preferred
Preferred Related Work Experience and Number of Years

WORKING CONDITIONS
Office environment
FAP130 324294 324294BR

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