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Job Description - APAC



Job Title:


Assistant Manager

Date:

01-08-2022

Department:

IT Asset Procurement



Location:


Chennai

Business Line / Function:

Support function

Reports to:

(Direct)

Lead IT asset procurement

Grade:

(if applicable)

(Functional)

Number of Direct Reports:

1

Directorship / Registration:

Position Purpose :

Provide a brief description of the overall purpose of the position, why this position exists and how it will contribute in achieving the team s goal.

The role requires Buyer for IT Asset procurement for India entities, having strong Negotiation skills, Contract Management, Reporting & Tactical Sourcing. Coordinate with vendors to obtain new proposals, make commercials comparisons to meet business requirement, to provide MIS reports to senior management on the procurement initiatives undertaken.

Responsibilities

Role DESCRIPTION:

This position is responsible for managing sourcing & procurement services. The candidate shall work closely with internal & global stakeholder s right from request identification to fulfillment (life cycle of Procure to Pay model). This is an individual Contributor role. The Candidate shall report to IT Category Lead in India.

Candidate shall have expertise as Buyer For all IT categories, Contract Management, MIS & Reporting & preferred work experience on manage print services.

Requirements:

Responsible for managing end to end sourcing of IT goods & services.

Good knowledge of entire procurement cycle which includes procurement tools used like my Portal, SAP, GRN process, interaction with fianc & Invoicing team for vendor payment.

Responsible for asset /media disposal process & FAR reconciliation activity.

Contract Management- Work with Legal and Business to draft and execute Contracts with Suppliers.

Reporting- Expert in generating Reports, MIS & Dashboards for Senior Management.

Audits- Coordinate on Supplier Audits and ensure Compliance to Labor law requirements are satisfactory. Also able to interact with internal & external auditors to provide relevant evidences & able to manage them independently by solving all queries on process & policies & end to end procurement.

Stakeholder Management- Support business leadership teams across geographies by understanding their business plans & supporting sourcing strategies across multiple categories of spend, search of better deals and find profitable suppliers that add value to organization.

Work with APAC and Global Category leads to understand best practice and implement the same.

Negotiation skills- Consider & recommend new ways to negotiate contracts, Cost and identify new strategies for reducing cost.

Ensure policy and processes implemented across the organization comply with procurement regulations and continuous development and improvement of the Approved Policies and Procedures, Streamline procurement process & built strong governance around it.

Manage the procurement performance management information including risk analysis and evaluation of policy and programmer for procurement and work with Head IT Procurement to influence, reshape and refocus policy as necessary.

Manage RFQ / RFP execution and implementation.

Familiar with all categories of IT asset procurement, mainly for :

Telecom which includes procurement of Data Link, Dongles, lease line etc., Voice & Data plan for COCP & BYOD connections by negotiating best commercials with different service provides which results in good savings

On MPS in terms of different models implementation (Capex & Opex), Commercial Negotiation, Billing part, Define Scope & SLA, Termination/Penalty clauses etc.

Datacenter, Networking, Server Storage, End user categories & other IT projects

Provide business with robust formal impact assessments of requirements and cost benefit analysis on the likely impact on individuals, functions and providers and other stakeholders.

Ensure rigorous follow up and communication to stakeholders on estimated delivery timelines of Product and Services.

Liaise with Accounts Payable and other organization functions to ensure payment SLA and policies are adhered. Ensure all suppliers are paid on within the agreed timelines

Direct Responsibilities :

• Independently mange contract management & experience to handle procurement of all IT products.
• Having good communication & written & presentation skills
• Able to handle all types of internal & external Audits
• MIS & Dash boarding reporting
• Savings opportunities

Performance Measurement Criteria :

• % of expense in which India Procurement has involvement
• % of expenditure covered by regional or global contracts
• Reduction in costs (based on BNP Paribas Group s methodology for like-for-like comparison)
• Cost avoidance versus initial supplier proposals for new contracts
• Cost avoidance versus requests by suppliers for price increases for goods and services
• Satisfaction levels of internal clients
• Contribute to the Permanent Control framework

Contract Governance :

• Establish and implement procedures to monitor and verify that service commitments are being met
• Actively participate in problem and incident monitoring and resolution
• Establish and implement guidelines to collect and analyze stakeholder inputs and feedback

Budget and risk management

• Actively Contribute to the budget exercise with user groups and fianc team while enabling better demand management and Cost Centre allocation
• Support the management of team risks through KPIs, risk register, and quarterly review process ensuring compliance with best practice and the legislative framework

• Establish and implement procedures to manage risks across sourced services and service providers
• Establish and implement procedures to meet security and privacy requirements
• Establish and implement procedures to comply with applicable internal policies or standards and statutory and regulatory requirements
• Co-ordinate with compliance and legal teams to ensure statutory requirements during the sourcing / contracting process are complied with.

Contributing Responsibilities

• Collaboration with all team members
• Continuous efforts to improve / streamline process while coordinating with relevant stakeholders
• Able to draft Policy & Process document
• Fulfil demand mangmnet

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QUALIFICATION- Graduate / Post Graduate or any other equivalent degree.

Proven experience in managing Procurement function in Large Multinationals. Preferred IT Category experience. Work experience of about 7-10 years.