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Budget Officer

Employer
City of Farmington
Location
Farmington, New Mexico (US)
Salary
Salary range: $63,060 - $98,018
Closing date
Oct 28, 2022

View more

Job Role
Other
Sector
Finance
Contract Type
Permanent
Hours
Full Time
Level of qualification
Degree
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JOB OPENING

CITY OF FARMINGTON

JOB POSITION #174: Budget Officer

NUMBER OF VACANCIES: 1

DEPARTMENT: Administrative Services/Administration

PAY GRADE: O, Exempt

SALARY RANGE: $63,060 - $98,018 / Annually

DAYS WORKED: Monday - Friday

HOURS WORKED: 8:00 a.m. - 5:00 p.m.

TYPE OF POSITION: Regular, Full-Time

WORK LOCATION: West Annex- 1st Floor

APPLICATIONS WILL BE RECEIVED THROUGH: Open Until Filled

JOB DUTIES

ESSENTIAL DUTIES:

Under the direction of the Administrative Services Director this position performs highly responsible and complex professional and administrative budget work.

Directly supervises the Administration Division's Financial/Data Specialist and provides direction and guidance in the performance of responsibilities and duties.

Responsible for implementing the goals, standards and objectives of the Administrative Services Department.

Using excellent customer service skills, establishes and maintains effective working relationships with other employees, officials, and all members of the general public. Explains, interprets, justifies, and defends department programs, policies, practices, actions, and activities for both internal and external customers along with department employees. Negotiates and resolves sensitive and controversial issues.

Plans, organizes, coordinates, prepares, and administers the annual City-wide budget. As part of this process this position:

  1. Projects gross receipts tax revenue, interest earnings and other revenue for the General Fund and other funds.
  2. Coordinates with the Human Resources Department to calculate accurate salary and benefit budget projections for the next annual budget.
  3. Establishes and maintains worksheets, including the chart of accounts, within the City's accounting system to facilitate the entering of budget data by each department.
  4. Establishes and maintains the City's budget reporting system for individual departments and the City as a whole.
  5. Compiles five year Capital Improvement Plan data for presentation in the City's budget document.
  6. Budgets principal and interest debt payments with financial institutions.
  7. Oversees the Cost Allocation Plan and integrates the Plan into the current budget document. Prepares and/or reviews the journal entry from the final Cost Allocation Plan data and updates the transfer entry for inter-fund charges.
  8. Prepares the Executive Summary and any requested financial scenario models for presentation to the City Council.
  9. Monitors City budget and programs and prepares/submits budget adjustments to the City Council. Oversees end-of-month actual-to-budget variance reports in special reporting formats using Spreadsheet Server/HTE system query function and Excel pivot tables.
  10. Submits the City budget to the State and GFOA for review. Responds to State and GFOA comments and suggestions as necessary for approval/award.
  11. Oversee and assist with the development of the annual budget slide presentation, including graphs and revenue/expenditure data, for the Community Public Input Forums as required under the direction of the Administrative Services Director and the City Manager.

Provides technical direction for and facilitates the timely preparation of the City's Annual Budget Report (Program and Numbers Books) and related analytical reports.

Ensures that all special reports and monthly/quarterly detail accounting reports are properly prepared and on schedule. Oversees the preparation of spreadsheets and charts, budget text, and document printing. Verifies the budget document is converted to Adobe format and is uploaded to the City's web site.

Provides technical assistance to City employees related to budgeting matters, as needed.

Provides technical evaluations and recommends procedures for the resolution of budgeting/financial issues.

Assists with the development, writing, coordination, initial implementation, and evaluation of financial and budgetary policies and procedures; insures that, where applicable, policies and procedures are implemented operate as intended city-wide.

Under the direction of the City Treasurer, work in conjunction with the Controller and Financial/Data Specialist to develop the investment policy and review on a bi-annually basis.

Under the direction of the City Treasurer, work in conjunction with the Controller and Financial/Data Specialist to manages the City's investment portfolio in accordance with the City's investment policy and coordinates the activities of the investment committee. Manages investment maturities to coincide with the City's cash needs. Accrues interest receivable on all investments. Oversees all journal entries to record investment transactions and amortize premiums and discounts. Maintain investment information using advanced specialized software.

Prepares monthly investment report for Administrative Services Director, City Manager, and City Council.

Provides technical assistance with the City's debt management activities, including quarterly analysis of the long-term debt portfolio and preparation of the long-term debt report and the maintenance of debt service schedules and the City's total debt obligation. Works with the Director to perform analysis of new debt options.

Prepares and/or supervises the preparation of a variety of complex accounting reports and ensures timely completion of monthly or quarterly standard reports including completion of regular and special request accounting projects, GRT reports, Cost Allocation Plan, Popular Annual Financial Report, Budget Books and others as required.

Performs monthly and quarterly comparative statistical analyses of financial numbers, calculates financial ratios, follows up on unusual variances with respective department heads, and prepares written explanation of the major variations to Administrative Services Director.

Interprets relevant fiscal and accounting statutes, regulations and ordinances and provides proper instructions and technical guidance to respective staff.

Interprets and oversees the implementation of changes to accounting/reporting requirements including relevant GASB, FASB, State Audit Rule statements and standards, NM State Statutes, and GFOA recommendations.

Assists departments and City staff with financial planning, monitoring, and reporting on performance measures.

Assists with the development, writing, coordination, initial implementation, and evaluation of financial and budgetary policies and procedures; insures that, where applicable, policies and procedures are implemented and performed as intended city-wide.

Assists with developing the department's conceptual and long-range master plans and annual operating budget; develops and makes recommendations, monitors budgetary expenditures. Assists the Director with development and implementation of department policies, procedures, and responsibilities and assists with the evaluation of the department's effectiveness.

Works with the City's external auditors and the Controller on the annual audit activities; provides financial end-of-year assistance as needed.

Assists the Controller and accounting staff with peak workload demands.

Works with the Administrative Services online web page and intranet page. Maintains financial information, links, and contacts on the web page.

NON-ESSENTIAL DUTIES:

Attendance at work is an essential function of this position.

Strong oral/written communication, project management and systems development skills.

Must effectively communicate with management, purchasing staff, inter-departmental customers and suppliers. Communications must be efficient and timely to keep all informed of issues and pertinent activities that affect them.

Cross train on other positions and train others to be a backup for this position.

May serve on various committees, as required and assigned.

Maintains City of Farmington vehicles to keep clean and notify supervisor immediately of any issues.

Maintains and adheres to safety procedures.

As a member of a work team must exercise personal initiative and be a team player at the same time - willing and able to coordinate and cooperate with a variety of customer, supplier and colleague requirements.

Keeps management and customers fully and timely informed of pertinent activities that affect them.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

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