Reference: JHB003006-LF-1

Job Description

Research, compile, analyse, and summarize data for a variety of projects and reports as well as presentations on behalf of a Managing Partner or Director.
Respond to requests for information and assistance; schedule and rearrange managing partner/ director calendar in terms of priority of appointments, events, and activities; summarize critical or urgent issues and direct them to the appropriate staff.
Make travel arrangements, plan and coordinate conferences and trainings
Assist in the development of the budget and compiling budget requests, prepare revenue and expenditure reports and monitor budget expenditures
Assist in coordinating project workflow and activities with the Offshore External Audit Division.
Perform other duties as assigned.
Prepare invoices and maintain records and monitor the relevant budgets in this regard.
Handle confidential information in an appropriate manner and ensure proper filing.
Attend to meetings and divisions' administrative requirements, such as preparation of reports; documents; presentations; venues, refreshments, access authorisations and equipment requirements.
Create and manage regular reporting
Arranging of team events

Competencies:

• Proactive style and ability to work independently and as a team player
• Discretion
• Ability to multitask and prioritise effectively
• Accuracy and attention to detail
• Excellent communication skills at all levels
• Ability to prioritise and meet deadlines
• Administrative Support
• Perform the most difficult assignments requiring a higher level of responsibility, applying advanced subject knowledge, and exercising significant independent judgment and initiative.
• Receive work assignments in terms of objectives, priorities, and deadlines.
• Work is reviewed for technical accuracy, compliance to program objectives, and overall results.
• Receive general supervision from manager.
• Strategic thinker

Minimum Requirements:

• Business Admin Degree/Business Administration Honours or relevant qualification
• Minimum 3 years' experience in related field
• Computer literate (good use of Microsoft Word and Excel)
• Excellent verbal and written communication skills
• Demonstrable experience in general administration/executive assistant in a highly pressurised environment requiring tact, judgement, and discretion in dealing with external and internal stakeholders
• Experience in diary management/researching and administration
• A proactive approach to problem solving with strong decision-making skills