Introduction:

As a Team Assistant, you will be supporting the assigned departments with all related administrative functions for effective and efficient service delivery.

Description:

THE JOB AT A GLANCE

As a Team Assistant, you will be supporting the assigned departments with all related administrative functions for effective and efficient service delivery.

WHAT WILL YOU DO?

Provide general secretarial support to the assigned Heads

• Arrange Arranging meetings and managing the diaries of the assigned Heads
• Compiling of monthly reports for circulation per agreed timelines
• Arranging and coordinating departmental meetings as and when necessary
• Typing of reports, letters, presentations, circulars and general correspondence
• Handling and managing departmental queries

Travel Arrangements

• Responsible for the end to end travel arrangements for the assigned Heads and the departments
• Processing all financial/budget requests for sign off
• Minute taking
• Drafting agendas for the periodic meetings as required
• Circulation of accurate and quality minutes for the meetings within the agreed timelines

General Administrative Duties

• Follow up on deadlines to subordinates by means of electronic task requests
• Diarise committee circulars and deadlines
• Assist with budget control
• Manage the departmental documents on SharePoint through editing, version control and publishing
• Upload month end reports on SharePoint
• Booking meetings rooms as requested
• Stationery orders

WHAT YOU'LL BRING TO THE TABLE?

• Grade 12 (Required)
• Diploma in Office Administration/Secretarial (Added advantage)
• At least 1 year industry related experience
• Managing work (includes time management)
• Ability to work under pressure
• Attention to detail and accuracy
• Verbal and communication skills
• Professional personal presentation
• Customer service orientation
• Information management
• Organising and planning

WHAT WILL YOU GET IN RETURN?

We offer great opportunities for personal and professional development in a stable company thats 127 years strong. The role comes with a competitive salary package and various benefits. Flexible work arrangements (combination of remote and in the office). Furthermore, you will be a part of a dedicated group of colleagues who value teamwork and collaboration.

Turnaround time

The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers. Kindly note that should you not receive a response within 21 days please consider your application unsuccessful.

Closing date 28 July 2022

Our Commitment to transformation:

In accordance with the employment equity plan of Rand Mutual Assurance and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups.

Requirements:

• Grade 12 (Required)
• Diploma in Office Administration/Secretarial (Added advantage)
• At least 1 year industry related experience
• Managing work (includes time management)
• Ability to work under pressure
• Attention to detail and accuracy
• Verbal and communication skills
• Professional personal presentation
• Customer service orientation
• Information management
• Organising and planning