Creditors Clerk
- Employer
- Staff Solutions
- Location
- Stutterheim Stutterheim Amahlathi, South Africa
- Salary
- Competitive
- Closing date
- Aug 10, 2022
View more
- Job Role
- Accounts Payable
- Sector
- Finance
- Contract Type
- Permanent
- Hours
- Full Time
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Opportunity available! Our client in the Forestry industry is looking to employ a Creditors Clerk to join their team in Stutterheim.
Job Description:
* Invoicing Administration:
* Ensure invoices are appropriately signed and authorised
* Ensure invoices are allocated to the correct accounts, departments, and manager
* Capture invoices on SAGE System
* Review stores invoices already captured on SAGE for completeness and accuracy
* Follow up on all invoices sent to managers but not yet returned
* Pass debit/ credit notes when required and authorised
* Post month end accruals
* Reconciling of creditors accounts:
* Reconcile creditors ledger monthly
* Reconcile each creditor statement to the SAGE System
* Follow up on long outstanding items appearing on the reconciliations and investigate discrepancies
* Clear queries raised by the accountants on the reconciliations timeously
* Reconcile GRV's, delivery notes, purchase orders and invoices Adhere to the deadlines for closing off creditors so that management accounts can be compiled timeously
* Payments:
* Calculate and process discounts received from suppliers
* Process payments from SAGE System in electronic banking
* Import payments from SAGE System in electronic banking
* Balance the payments to the SAGE aged payables printout
* Submit creditors remittances
* Attend to payment queries timeously
* Open accounts after obtaining all required documentation and authorisation
* General Administration:
* Complete creditors applications timeously and ensure these are authorised by the delegated managers
* Maintain a tidy and efficient filing system for creditors
* Maintain excel spreadsheets for trends in charges over months & years
* Initiate correspondence to suppliers when and where necessary
* Perform any other tasks as may be reasonably be expected of the position
* Teamwork & Co-Operation:
* Efficiently deals with others, both internally and externally
* Have a team orientated outlook when dealing with colleagues and superiors
* To work with the relevant legislation, policies, and procedures
* To participate in the Annual Performance and Development Review Process
* To attend training courses as identified and agreed for appropriate development
* Work within Health and Safety regulations, the post holder has a legal duty to take reasonable care for Health and Safety both for themselves and others who may be affected by their actions
* Any other tasks that may be required
Job Requirements:
* Diploma in Financial Accounting preferred.
* Minimum of 4 years' experience in a creditors control environment with exposure to creditors control, reconciliation of creditor accounts, processing of invoices and timeous payment of creditors.
* Experience in using Sage 300 Accounting System preferred.
* High level of computer literacy in MS Office, specifically with Word and Excel skills at intermediate level.
* High levels of energy and resilience with ability to work in a pressurised environment which is deadline driven.
* Excellent planning and organising skills with ability to prioritise own workload.
* Highly effective verbal and written communication skills with good customer service orientation and ability to deal with varied stakeholders.
* Quick-paced, assertive & self-motivated individual with high level of attention to detail and accuracy.
* High level of ethical behaviour and confidentiality.
*Desired Skills: *
* Creditors Clerk
* Creditors Control
* Finance
* Invoicing Administration
Job Description:
* Invoicing Administration:
* Ensure invoices are appropriately signed and authorised
* Ensure invoices are allocated to the correct accounts, departments, and manager
* Capture invoices on SAGE System
* Review stores invoices already captured on SAGE for completeness and accuracy
* Follow up on all invoices sent to managers but not yet returned
* Pass debit/ credit notes when required and authorised
* Post month end accruals
* Reconciling of creditors accounts:
* Reconcile creditors ledger monthly
* Reconcile each creditor statement to the SAGE System
* Follow up on long outstanding items appearing on the reconciliations and investigate discrepancies
* Clear queries raised by the accountants on the reconciliations timeously
* Reconcile GRV's, delivery notes, purchase orders and invoices Adhere to the deadlines for closing off creditors so that management accounts can be compiled timeously
* Payments:
* Calculate and process discounts received from suppliers
* Process payments from SAGE System in electronic banking
* Import payments from SAGE System in electronic banking
* Balance the payments to the SAGE aged payables printout
* Submit creditors remittances
* Attend to payment queries timeously
* Open accounts after obtaining all required documentation and authorisation
* General Administration:
* Complete creditors applications timeously and ensure these are authorised by the delegated managers
* Maintain a tidy and efficient filing system for creditors
* Maintain excel spreadsheets for trends in charges over months & years
* Initiate correspondence to suppliers when and where necessary
* Perform any other tasks as may be reasonably be expected of the position
* Teamwork & Co-Operation:
* Efficiently deals with others, both internally and externally
* Have a team orientated outlook when dealing with colleagues and superiors
* To work with the relevant legislation, policies, and procedures
* To participate in the Annual Performance and Development Review Process
* To attend training courses as identified and agreed for appropriate development
* Work within Health and Safety regulations, the post holder has a legal duty to take reasonable care for Health and Safety both for themselves and others who may be affected by their actions
* Any other tasks that may be required
Job Requirements:
* Diploma in Financial Accounting preferred.
* Minimum of 4 years' experience in a creditors control environment with exposure to creditors control, reconciliation of creditor accounts, processing of invoices and timeous payment of creditors.
* Experience in using Sage 300 Accounting System preferred.
* High level of computer literacy in MS Office, specifically with Word and Excel skills at intermediate level.
* High levels of energy and resilience with ability to work in a pressurised environment which is deadline driven.
* Excellent planning and organising skills with ability to prioritise own workload.
* Highly effective verbal and written communication skills with good customer service orientation and ability to deal with varied stakeholders.
* Quick-paced, assertive & self-motivated individual with high level of attention to detail and accuracy.
* High level of ethical behaviour and confidentiality.
*Desired Skills: *
* Creditors Clerk
* Creditors Control
* Finance
* Invoicing Administration
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