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Accounts Receivable Clerk

Employer
Ultimate Staffing
Location
Brea, California, United States
Closing date
Aug 15, 2022

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Job Role
Accounts Receivable
Sector
Finance
Contract Type
Permanent
Hours
Full Time
Job Title: Accounts Receivable Specialist

Summary: Responsible for all accounts receivable activities to include preparation, review and maintenance of records and providing support to customers.

Duties and Responsibilities include the following. Other duties may be assigned.
  • Performs daily billing functions.
  • Prepares and posts cash receipts to customer accounts daily.
  • Research discrepancies and debit memos to accurately process, issue and post credits/debits to customer accounts as necessary.
  • Maintains all records and files and backup documentation related to accounts receivable.
  • Maintains accurate customer information in database according to company procedures.
  • Researches and responds to all accounts receivable inquiries in a prompt manner.
  • Assists in month closing by assuring all appropriate information is entered into ERP system and reviewing and updating current aging report for discrepancies and finance charges.
  • Prints and stores permanent accounts receivable reports as required, including accounts receivable aging, daily reconciliation of credit card transactions, daily reconciliation of cash receipts/journals, and end of month reports.
  • Research credit applications and notifies customers of approval/disapproval status and documents with pertinent credit information in accordance with company procedures.*
  • Continuous evaluation of current policies and recommendations for process improvements.
  • Handles sensitive information in a confidential manner.
  • Provides support for internal and external audits.
  • Manages collection efforts and associated functions.
  • Establishes credit limits for new customers and monitors new accounts based on current financial information, business history and current credit reports.
  • Responds to credit reference inquiries with pertinent credit information in accordance with company procedures.
  • Other duties as assigned.

  • Computer Knowledge:
    To perform this job successfully, an individual should have knowledge of Microsoft Office and ERP system (Microsoft NAVISION).

    Education/Experience:
    Bachelor's degree (B.A./B.S.) from four-year college or university; or two to four years related experience and/or training; or equivalent combination of education and experience.

    Specialized Training:
    • 2+ years of experience in A/R and/or other accounting positions
    • Knowledge of GAAP and basic accounting principles
    • Proficient with Microsoft Office and Excel
    • Proficiency with V-lookup, Pivot Table, and other accounting functions
    • Intermediate to advanced 10-key skills
    • Advanced mathematical and logical deduction skills
    • Familiar with ERP systems and practices

    Knowledge, Skills, and Other Abilities:
    • Time management
    • Professionalism
    • Written and oral communication
    • Experience with ERP systems (Microsoft Navision, Sage)
    • Customer oriented service
    • Time management
    • Multitask/organizational skills
    • Patience
    • Attention to detail
    • People oriented
    • Problem solving


    We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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