THE EMPLOYER: A leading Online Auction platform, producing high quality, detailed, error free work based on defined regulations and standards in the financial environment of a Leading Motor Automotive Group. The position is based in CT Montague Gardens

Creditors Clerk - Motor Industry - Montague Gardens (Cape Town) - R12000 to R14000 pm plus benefits

Reporting to Financial Accountant and Financial Manager

Job purpose and deliverables:
Core purpose of the role - To manage the creditors function and ensure all payments are valid, authorised, supported by relevant documentation and processed timeously.

Overview: Essential individual competencies to be successful in the job
Academic qualifications
Essential:
Bookkeeping/Accounting qualification

Work experience
Essential:
3+ years of experience in creditors/bookkeeping
Loading payments onto a banking platform

Advantageous:
Motor industry experience

Knowledge
Skills
Computer and Microsoft office skills
Basic bookkeeping
Understanding of VAT
Knowledge of corporate policies and procedures
Sage Intacct Advantageous

Skills

• Ability to work well under pressure
• Time management skills and ability to multi-task
• Effective written and verbal communication skills
• Problem solving skills
• Good communication skills
• Deadline driven
• Attention to detail Personal Attributes
• Upholding

Personal Attributes

• Upholding standards
• Self-disciplined
• Examining information
• Professional
• Providing insights
• Organised

Key deliverables and outputs:

• Reconcile creditors
• Reconcile ledgers continuously.
• Reconcile creditors statements.
• Report any anomalies to management.
• Prepare remittance advices for each supplier.
• Follow up and resolve queries from suppliers.
• Perform the month-end remittance and EFT payment run for suppliers.
• Reconcile Cash Creditors on monthly basis.
• Reconcile Vehicle and Operational creditors and ensure Vehicle and Operational Creditors are paid on time.
• Monthly intercompany confirmation

Process statements and invoices from suppliers

• Check that orders and invoices are correctly account coded, are not duplicated and are signed by the departmental manager.
• Follow up on outstanding order list report for long outstanding orders.
• Check that VAT Invoices are VAT compliant.
• Check that VAT has been charged on the original invoice from the supplier.
• Ensure all invoices and statements are on file before reconciliations are done.
• Check that all invoices are authorised for payment within agreed authority levels

Control invoices

• Issue purchase orders to suppliers
• Process purchase orders
• Check all invoices against orders and delivery receipt reports.
• Manage payments email inbox to ensure queries resolved timeously
• Follow up on reconciling items and clear timeously.
• Follow up and clear outstanding orders.

JOB DESCRIPTION

• Control payments
• Process all valid payments timeously.
• Obtain all relevant documentation.
• Load payments onto bank system
• Ensure discount creditors are paid within agreed parameters.
• Ensure all invoices are authorised
• Ensure all payments over R5,000 has a VAT number registered on the system.
• Ensure respectful communication with customers and creditors when handling queries.
• Build good relationships with suppliers, banks and finance companies and verify legal requirements.
• Check that monies paid are paid to authorised suppliers only.
• Collect all BBBEE certificates of new suppliers and renewals annually.
• Maintain training, Opex, Fuel and BBEEE schedules.
• Maintain contract register with SLAs

Control allocations

• Do all allocations daily.
• Check for accuracy (to the correct GL account).
• Comply with agreed procedures.

Filing

• Ensure invoices and reconciliations are filed accurately, timeously.
• Ensure documents are easily retrievable.
• Ensure all filed documentation is authorised and appropriate (original invoice or copy Tax invoice matched to the authorised order).