ROLE PURPOSE

Reporting to the Head of Finance, the accounts assistant will support the finance and business administrative function within the organisation.

KEY TASKS

• Supply chain management; raising Pos, agreeing purchase invoices to GRN and Pos, posting of supplier invoices, supplier statement reconciliations, raising supplier payments and liaising with suppliers where necessary
• Processing bank transactions within accounting software and daily bank reconciliations
• Managing of petty cash control
• Raising sales invoices for approval, sending to customers, credit control procedures where necessary
• Updating accounting software with supplier and customer information
• Posting of journals onto accounting software (wages, accruals, depreciation, prepayments etc)
• Administrative duties; post, scanning, filing, accounts mailbox, answering phones
• Assisting with month end process where necessary
• Analysis of data
• Assistance with monthly payroll (analysis of timesheet records, expenses, data entry, processing leavers and starters)
• To assist with the preparation of statistical data for weekly/monthly/annual reports / group reports in relation to the finance function
• To assist with the process of collection and retrieval of archive documentation from offices to storage facilities.
• Other ad-hoc duties as required from time to time.

KEY MEASURABLES

• Maintenance of all data to auditable standards.
• Maintenance of up-to-date procedures and associated documentation.
• Accurate and retrievable records.
• Accurate progress reporting against system requirements.

KEY BEHAVIOURS.

• Good organisational skills
• Excellent written and communication skills
• Enthusiastic / self motivated
• High attention to detail
• Ability to work as a team member
• Ability to plan and prioritise work and meet targets

EDUCATION AND QUALIFICATIONS SPECIFIC TO THE ROLE

• NVQ - AAT Level 4 Qualified OR Working towards

DEMONSTRABLE EXPERIENCE SPECIFIC TO THE ROLE

• Good IT skills and knowledge with Microsoft Excel
• Proven experience within a similar role preferred but not essential

• Experience with Business Central Accounting Software

• Experience with project accounting

• Experience with cost centre analysis