Solid Reporting Line: Head: Finance Operations and Shared Services
Dotted Reporting Line: N/A
The Manager: Payables is responsible for analysing, optimizing, and maintaining P2P processes. This entails designing processes in close collaboration with the business and effectively implementing process changes as necessary. The Manager is responsible to ensure that processes are understood and followed by process executors and continuous improvements of the processes, ensure good performance and optimize deliveries from process executors, engage in larger and smaller optimization projects as either project leader or participant and support key strategic projects, especially AP Enhancement programs and ERP [URL Removed] incumbent requires excellent organisational skills, the ability to think analytically, have attention to detail and an eye for accuracy in all facets of the job.
Key Deliverables:
Strategic Implementation
- Contribute to the development and implementation of the functional strategy for the Finance Operations department
- Develop goals, tactical strategies, and plans needed to achieve the Finance Operations department's vision, and build the capabilities to enable optimal delivery with input from relevant stakeholders.
- Align operational planning against the strategic intent of the division with agreed business outcomes.
- Recommend strategic business opportunities to deliver medium to long-term benefit and growth to the Finance department and add value to its customers.
Functional KPA's/Operations:
- Ensure the most efficient process is adopted for automated invoice processing, and payments runs are managed in a way that optimises the working capital profile
- Ensure that all procure to pay operational processes, procedures and policies are in place, updated and adhered to
- Ensure that staff do accurate and timely payments (rule based) to suppliers
- Manage automated OPEX Accruals, using Cognitive-Enabled Insights into Open POs for Accruals
- Support the negotiation with vendors to receive better terms and discounts to increase company profit and avoid unnecessary finance charges
- Automate any manual accounting and financial reporting or analysis with accounting software
- Assure the review of automated recons to ensure that invoices are properly recorded and matched
- Compile, analyse, and report financial information to management and government agencies
- Ensure automated aged creditor reports (with real time visibility) are regularly reviewed and areas of risk are identified and communicated to financial control teams with actions agreed for resolution
- Support the maintenance of dashboards and reports using Power BI and Tableau that demonstrates key metrics against Payment Term Adherence initiatives
- Responsible for data aggregation, manipulation, and reporting
- Perform Operating Expense Analytics for Accruals
- Oversee system driven issue management & resolution processes, invoice quality and payment administration
- Ensure that signatory limits are created and adhered to
- In-depth understanding of P2P Tech functionality, best practices, and trends in the area of Procure to Pay
- Propose and lead initiatives to drive improved metric performance and the automation of systems and processes within Procure to Pay
- Design, create and maintain relevant documentation to support the procure to pay processes including training material
- Responsible for Data quality control and management/validation, analyze various forms of data (e.g., raw data, base data, and metrics), provide reports and interpret results
Governance and Risk Management:
- Strictly follow and ensure team compliance of relevant policies and procedures.
- Ensure effective Service Level Agreements strategies are in place to support the business.
- Implement proper controls and processes to minimise revenue leakage.
- Ensure proper controls are in place to manage financial and operational risks across the business.
- Act in accordance with the Delegation of Authority
Financial Management:
- Contribute to the compilation and management of OPEX budgets related to relevant functional activities.
- Assist in the forecasting, planning, and development of the department's budget and business plans.
- Identify cost efficiencies and best practice related to functional activities.
- Manage expenditure in line with agreed budget.
- Continuously strive to identify and eliminate non-contributory expenditure
Customer Satisfaction:
- Ensure service delivery in line with needs of the business
- Put contingency plans in place to prevent delays and enhance the customer experience
- Identify trends and patterns pertaining to customer requests and ensure continuous improvement as an important element of service delivery
People Leadership and Organisational Capability Building:
- Apply best team management practices throughout assigned projects and as required.
- Guide and enable the upskilling of the team throughout assigned projects.
- Act as an ambassador and role model for Finance by living the brand values and vital behaviours.
- Ensure a culture of continuous evaluation and improvement.
- Drive a culture of high performance, accountability, and consequence management
Education:
- Minimum of 3-year financial degree
- Fluent in English
- Relevant certification / accreditation / membership with professional body as required for role
Experience:
- Minimum of 5 years' experience in financial planning and reporting gathered from medium to large organization
- At least 2 years' experience in a similar position, in dynamic and fast-moving industries. Telecoms experience an advantage
- Advanced knowledge of Excel and PowerPoint
- Financial systems skills - Oracle, Hyperion, ERP, etc
- Presentation and interpersonal skills
*Desired Skills: *

* Analytical & Visualisation skills
* Proficiency in ERP and other AP tools
* Transaction processing
* Communication & Presentation Skills
* Process reengineering and automation
*Desired Work Experience: *

* 2 to 5 years
*Desired Qualification Level: *

* Degree