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Accounts Receivable Specialist

Employer
PrideStaff Financial
Location
Sacramento County, California, United States
Closing date
Jul 2, 2022

View more

Job Role
Accounts Receivable
Sector
Finance
Contract Type
Permanent
Hours
Full Time
This individual is a critical member of the accounting team and is responsible for ensuring accuracy of client billing, accounts receivable and a variety of tasks associated with recording and collections of accounts receivables.

This position reports to the Payroll Manager and the Controller.

Responsibility is to properly record and maintain accounts receivable for each of the divisions, in coordination with the Controller and Project Managers (PM's.) This individual will be responsible for completing the functions of Accounts Receivable and auditing data to ensure the accuracy and completeness along with timely reporting of financial data.

Additional day to day duties of this position may pertain. Organizational skills and attention to detail are critical to success in this position.

Typical day to day tasks include invoicing, collections, and tracking of Accounts Receivable, including customer maintenance and follow-up. The ideal candidate will be able to prepare and/or review invoices for contracts, contractual agreements, billings for the organization, and issue invoices to contractors. This individual will be able to request insurance certifications for projects, and rental equipment documentation as needed. Individual would file preliminary notices, stop notices and leans as needed. Assist payroll with WIP reporting by reviewing projected and actual costs, and managing change orders.

NECESSARY SKILLS and CHARACTERISTICS
  • Excellent interpersonal skills
  • Team building skills
  • Analytical and problem-solving skills with ability to multi-task and prioritize as needed
  • Effective verbal and listening communication skills
  • Attention to detail with a high level of accuracy
  • Effective organizational skills
  • Computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs, email at a proficient level.

JOB SPECIFIC COMPETENCIES: Minimum of two years of Accounts Receivable experience. Associates degree or equivalent work experience preferred in a related field.

Job Requirements:

PRIMARY RESPONSIBILITIES

• Setup of new customers in system

• Set up projects and billing schedule in coordination with the Controller.

• Maintain contract value and billing schedule up to date with change orders.

• Review progress billing proposal with the PM's and submit to customers.

• Follow up with customers and obtain approved progress billing.

• Process approved progress billing per customers' billing requirements and obtain necessary paperwork in coordination with PM's and accounting

• Collect outstanding AR's and collection retention

• Maintain aging in good standing

• Report overdue accounts to PM's and the Controller

• Provide accurate collection forecasts monthly

• Maintain transparent communication with upper management regarding the status of delinquent accounts.
  • Approved accounts receivable adjustments to customer accounts
  • Reconcile cash receipts daily for accounts
  • Processing customer payments and cash sales/credit card payments
  • Apply daily cash receipts to customer accounts
  • Apply customer payments to customer accounts
  • Apply customer payments to customer accounts
  • Prepare daily cash deposits and payments
  • Prepare accounts receivable adjustments based on customer short payments
  • Perform all non-accounts receivable adjustments
  • Receive cash from intercompany accounts
  • Enter finalized cash receipts and update accounts receivable ledger by customer
  • Apply cash collections daily to appropriate customer accounts
  • Post the payments to designated unidentified cash accounts
  • Generate accounts receivable reporting and issues standard accounts receivable reports and statistics
  • Applying payments accurately to customer accounts
  • Prepare accounts receivable adjustments based on customer short payments/li
  • Applying payments to customers' accounts
  • Ensure proper posting of payments to customer accounts
  • Reconciled daily to cash receipts
  • Post cash receipts to customer accounts on a daily basis

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