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Accounts Payable Assistant

Employer
TP ICAP
Location
Belfast, Northern Ireland, United Kingdom
Salary
Competitive Salary
Closing date
May 26, 2022

View more

Job Role
Accounts Payable
Sector
Finance
Contract Type
Permanent
Hours
Full Time
Level of qualification
Not qualified, Part qualified, CIMA
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Corporate culture and guiding principles:

TP ICAP operates at the heart of the world's financial, energy and commodities markets.


We are professional intermediaries playing a pivotal role in the world's financial markets, covering FX, Rates, Credit, Equities, Energy & Commodities.


Globally, we are a leading provider of services to market participants, with execution via a range of regulated venues, covering a full spectrum of over-the-counter (OTC) asset classes. Matching buyers and sellers, we facilitate the development of liquidity and price discovery in these markets and provide insight and context to our clients. We operate a hybrid model where brokers provide business-critical intelligence to clients. It's supplemented by proprietary screens for historical data, analytics and execution functionality.


Our clients include banks, insurance companies, pension and hedge funds, asset managers, energy producers and refiners, as well as risk and compliance managers and charities.


We are known in the market for our Honesty, Integrity and Excellence in the provision of service to our clients. Above all else, we Respect our clients and each other, without bias. Employees are expected to uphold the values and principles of our cultural framework in performance of their job duties.



Job duties:

An Accounts Payable Assistant completes payments and controls expenses by receiving,

processing, verifying, and reconciling invoices. The daily job duties include;


  • Timely processing and payment of all supplier invoices and staff expense claims
  • Administration of the Corporate card account
  • Charging invoices to the correct accounts and cost centers
  • Paying vendors and resolving purchase order, contract, invoice, or payment discrepancies
  • Reconciling vendor account statements and related transactions
  • Ensuring credit is received for outstanding memos and issuing stop-payments where required
  • Processing and reviewing employee expense reports for adherence to policy
  • Breach reporting
  • Maintaining historical records by filing documents
  • Mailbox management and query resolution
  • Adhere to governance and controls that are in place



Risk Responsibilities


Ensure that you understand the risks and controls on your department; what could go wrong, what controls you have to prevent/detect or contain these.


All staff have defined risk management responsibilities. The Group imposes additional responsibilities on line-managers and senior managers. It is critical that all staff discharge their risk management responsibilities when undertaking their role. Specific responsibilities are incorporated into employee objectives, and your performance against these objectives will be assessed as part of the firm's performance management process. You will also be required to confirm that you have discharged your risk management responsibilities through the annual risk management attestation process.



Person Specification:


Experience

  • Experience of working in an accounting environment, interacting with stakeholders across multiple functions and locations
  • Experience of processing a high volume of invoices on a monthly basis
  • Experience of working to strict month end close deadlines
  • Experience of payment platform and banking software
  • Experience of reporting in a KPI driven environment
  • Experience of processing in a controls environment and evidence of controls process improvement


Skills

  • Skilled in ERP applications such as Oracle AP, Oracle iExpenses, Oracle iProcurement, SAP or JDE
  • Experienced in the use of Excel.


Competencies

  • Ability to build strong relationships across Finance and other functional areas
  • Ability to solve problems
  • Ability to react to changing requirements and adjust processes and approach
  • Ability to work to tight deadlines and demonstrate initiative
  • Excellent written and oral communication skills
  • Attention to detail
  • Right to live and work in the UK


Desirable:

  • Experience of working in a corporate/large firm environment
  • Experience of dealing with multiple AP sub-ledgers and multi-currency transactions
  • Experience of VAT reporting and the data required to report accurately
  • Experience working in the financial services sector
  • Experience of using ORACLE Financials/ORACLE E-Business Suite


Innovative

  • Open to innovative ideas/ experiences and ability to create new ideas, approaches or insights
  • Seeks opportunities for improvements
  • Handles situations and problems with innovation and creativity


Dynamic & Competitive

  • Demonstrates high levels of energy in seeking out and achieving new goals
  • Goes that "extra mile"
  • Is a self-starter
  • Shows evidence of being comfortable working in fast paced or pressured environments
  • Enjoys a challenge and is able to escalate
  • Does not give up easily


Open & Communicative

  • Adapts communication style to suit audience
  • Projects personal credibility
  • Interacts confidently without being overbearing
  • Ability to work effectively in a high pressure environment
  • Keeps emotions under control in difficult situations
  • Handles criticism constructively


Professional Integrity

  • Able to demonstrate honesty, integrity and professionalism
  • Promotes loyalty to TP ICAP and its principles
  • Works ethically and shows respect for both professional and company values


Effective

  • Excellent attention to detail, highly organised with a proactive approach
  • Strong analytical ability and problem solving skills

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