Veregy is an industry leader made up of eight engineering and energy service companies bringing energy-efficient, smart building technology, and distributed energy solutions to our markets. We believe innovation, together with award-winning service, creates long-term value for our clients.

Summary of Position Functions

The Payroll Specialist processes weekly and bi-weekly payroll for the organization.

Essential Position Functions

• Prepares and processes weekly and bi-weekly including hourly pay, salary pay, and bonuses.
• Ensures that all non-exempt employee timesheets are approved timely, processed accurately, and include shift differentials and job costing.
• Works closely with HR to process new hires, terminations, status changes, LOA's, rate changes, retroactive payments, and special pays.
• Maintains payroll information by collecting, calculating, and entering data.
• Reconciles and validates payroll from two separate systems prior to transmission (Parallel Payrolls).
• Reconciles and validates Federal, State, and Local taxes.
• Processes all deductions including garnishments, HSA, retirement plans, and benefit contributions.
• Provides timely feedback regarding employee payroll related concerns.
• Works with employees and/or managers via phone and email for payroll related questions and/or requests.
• Prepares and distributes reports as instructed.
• Provides instructions/training regarding the use of payroll-related systems including time clock, online access of pay statements, etc.
• Processes Certified Payroll Reports and deduction and fringe authorizations as needed.
• Processes garnishments and other court orders in a timely manner by setting up the deductions in the payroll systems and serving notice to the employee.

Note: The statements contained herein describe the essential functions of this position but should not be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.

Non-Essential Position Functions

• Assists with managing departmental emails for the payroll department.
• Files, scans, faxes, and photocopies documents.
• Other duties as assigned.

Supervisory Responsibilities

• This job has no supervisory responsibilities at this time.

Education and Qualifications
To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or general education degree (GED); or one (1) to three (3) years' related experience and/or training; or equivalent combination of education and experience.
• A minimum of two (2) years of experience processing fully cycle payroll with 300+ employee organizations is preferred.
• A minimum of one (1) to two (2) years of experience processing payroll with ADP Workforce Now or a related HRIS/Payroll platform.
• Experience with certified payroll is preferred.
• Must have strong attention to detail and organization.
• Must be able to maintain employee and company confidentiality.

Knowledge, Skills, and Abilities

• Knowledge of Veregy's services and processes is required which can be obtained through intellect, technical inclination, and dedication to gain such knowledge.
• Knowledge (Intermediate) of various operating systems, software products (e.g. MS Office, etc.), is required.
• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to work independently and efficiently manage time / workload, prioritize tasks, and tactfully negotiate priority with end users.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Benefits

• Competitive Compensation.
• Paid Holidays, Paid Sick Leave, and Paid Time Off.
• Competitive Medical, Dental and Vision Plans.
• 401k Retirement Plan with Matching Employer Contributions (%).
• Employer Sponsored Life Insurance and AD&D Insurance.
• Employer Paid Short and Long Term Disability Insurance.
• Continued Education and Trade Certification Sponsorship (Specific Positions).
• Company Branded Trucks Provided (Specific Positions).

Certificates, Licenses, Registrations
None at this time.

Veregy values diversity and is committed to building a workforce comprised of individuals with different backgrounds, experiences, and identities. Equal Employment Opportunity has been, and will continue to be, a fundamental principle at Veregy, where employment is based upon capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, veteran status, genetic history, sexual orientation, or any other protected characteristic as established by law. We strive to create an inclusive culture that empowers individuals to thrive, try new things, and grow together as one Veregy.

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