We are looking for an experienced PA / Team Assistant to join our London-based team.

You will be a self-motivated individual with excellent planning and organisational skills and an outstanding ability to multi task.

If you are ready for a new and exciting career opportunity and this sounds like you, please apply!

Who we are

Monex Europe Limited is a corporate FX and hedging provider based in the City of London, and authorised by the Financial Conduct Authority as a payments services firm.

Monex Europe Limited is part of the wider financial services group, Monex SAB de CV ("Monex"), an investment grade, publicly listed financial services institution. A specialist in commercial foreign exchange, the group services more than 70,200 clients worldwide. Monex's team of experienced and professional FX specialists provide local support to corporate and institutional clients in each region of the world.

The Support Department comprises the administrative and operational support roles within the office ensuring the smooth running of the 'Front of House' and 'back office' operations for all employees.

The continued growth and development of Monex Europe and the group makes it an exciting time to join the company.

The role

The PA/Team Assistant is responsible for providing daily operational support to the local Directors and to the general business population to ensure the smooth running of operational functions.

The purpose is to remove operational and administrative burden and enable them to focus fully on the more strategic elements of their roles.

Key Responsibilities & Accountabilities will include:

• General administration & project work as assigned (e.g.: arranging meeting agendas & taking minutes, photocopying, paper & online filing, invoices etc.);
• Recording, managing and retaining local decision making records such as minutes of Board or Management meetings;
• Answer telephone calls, ascertaining their nature and importance, and resolving a range of customer enquiries;
• Arrange meetings, booking rooms, equipment and lunches when required;
• Ensuring that all meeting rooms & equipment are well maintained;
• Booking of Travel & Accommodation in accordance with Company policies;
• Booking of Couriers and Taxi's in accordance with Company policies;
• Prepare monthly reports for the local teams and ad hoc reports as and when required;
• Support the preparation of information for internal and external audits;
• Assist London Finance team to investigate and resolve any discrepancies or misallocated costs;
• Ad-hoc tasks as and when required.

Requirements

• Excellent planning and organisational skills with the ability to multi task, work to deadlines, prioritise tasks and work to optimum efficiency;
• Must display exceptional attention to detail;
• Excellent interpersonal and communication skills, able to communicate effectively with colleagues and clients at all levels;
• Takes initiative, has strong problem solving skills, proactively reviewing practices and procedures for optimum efficiency;
• Calm under pressure;
• Self-motivated with a 'can-do' attitude and demonstrable drive to get results;
• Experience of working in a similar role, preferably within a Corporate environment;
• Knowledge of accounts payable/receivable processes and controls;
• Ability to learn new tasks and procedures quickly.

What we offer

• Competitive salary
• Private healthcare
• Pension scheme
• Gym membership, plus access to company PT
• Plenty of room for career development