Finance Administrator (Fleet)
- Employer
- Page Personnel
- Location
- England, Surrey, Farnham
- Salary
- £20000 - £23000 per annum + Benefits See Below
- Closing date
- Feb 9, 2022
View more
- Job Role
- Accounts Assistant
- Sector
- FMCG & CPG
- Contract Type
- Permanent
- Hours
- Full Time
Job Details
Our client are a large FTSE 250 business and European market leader. It's an exciting time for the business and they have experienced very impressive growth. They're currently recruiting for a Finance Administrator (Fleet) based from the Farnham, Surrey office
Client Details
Our client are a large FTSE 250 business and European market leader. It's an exciting time for the business and they have experienced very impressive growth. They're currently recruiting for a Finance Administrator (Fleet) based from the Farnham, Surrey office
Description
As the Finance Administrator (Fleet) based from the Farnham, Surrey office you will be responsible for
Finance & Administration
- Ensuring financial records and information relating to both schemes is processed when required, on a daily, weekly and monthly basis, progressing details and data as per the Finance accounting timetable.
- To also support the development of the Jaama Fleet System, analysing data, creating reporting and maximising functionality
- Adding new vehicles to the fleet database and processing the purchase invoices for payment
- Vehicle Purchase - working with the supplier to ensure that a car is seamlessly processed from the purchase to the swap out of old into new car
- Ensuring that driver and vehicle records are both added and removed as required:
- Update Monthly Mileage and Maintenance Returns (internally) and review monthly non-compliance reports, expediently chasing drivers on non return of their mileage details
- Update driver "fines" and ensure that these are monitored (ensure the driver has paid any PCN) and progress chasing any "speeding fines" (NIP's) that will incur endorsements (to advise the Fleet Controller if there are concerns)
- Input and Access vehicle recalls, chasing and ensuring that the recall has been actioned and kept on record for Health & Safety purposes
- Expediently updating (coding) and processing Car Fleet invoices for payment and challenging non compliant invoices (overcharge, unauthorised, extra work, no discount!!) and liaise with suppliers as necessary
- Administer the M.I.D. (Allianz Insurance Database) by adding and removing company cars, loan and demonstrator vehicles from insurance. Reconcile on a regular basis with Key 2 and M.I.D.
- Administer Fuel Cards for all Shell Accounts - requesting replacement, cancelling where required and processing through to driver. Reconcile on a regular basis with Key 2 and Shell Interactive.
- Invoice drivers for vehicle damage as required
Reporting & System Development
To review the use of the current Fleet system (Jaama) to focus on the following areas:
- Analysis data to flag up potential risks across the Company Car Fleet and Cash Allowance employees
- System training and optimal usage for the business and team
- Review, develop and present reporting on Fleet trends, from non-compliance, out of policy approvals, fleet ageing trends and mileage risks along with any other reporting as requested
- Ensure that business mileage data captured in the expense systems are also uploaded and maintained in Jaama
Profile
Finance, Administration, Customer Service Experience highly desirable
Strong Excel skills highly desirable
Strong IT & System skills
An excellent telephone manner
Have the confidence to interact with people of all levels across the business
Have a questioning, but professional approach
Have a problem solving attitude and willingness to see if things can be done differently
Be methodical in approach and have an excellent eye for detail
A strong ability to work autonomously and take ownership of your area of responsibility
Job Offer
Salary £20,000 - £23,000
25 days holiday
Hybrid working from home and the office available
Other benefits and Progression opportunities
Company
When it comes to recruiting and placing part qualified (PQ) accountants and transactional finance candidates, Page Personnel gets the job done. We have 200 specialist recruitment consultants who know the finance market inside out and can help you to find the right role or the right candidate for your specific requirements. As part of a network of 21 countries we’re also able to offer global insight and access to international candidates.
We maintain close links with institutions like CIMA and ACCA, so it’s a market we fully understand. Our expertise also extends to areas like credit control, accounts payable and payroll and graduate recruitment.
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