Accounts Payable Accountant
Menlo Park, CA

PURPOSE OF JOB :
Responsibility for all aspects of the accounts payable function, including invoice processing for PO & Non-PO invoices, communicating with internal purchasers for invoice approvals, G/L account and department coding, communication with vendors, monthly accruals, and vendor payments. Participates in operating expense review meetings with finance management.

MAJOR DUTIES AND RESPONSIBILITIES :

• Lead the process for organizing, coding, entering and posting invoices into the accounting system with high accuracy and within tight deadlines for period close.
• Distribute invoices to operations staff and department budget owners for approvals in accordance with the companys authorization policy.
• Prepare and organize weekly payment run and wire transfer.
• Ensure invoice payments comply with terms of vendor or consultant contracts.
• Work closely with purchasing department related to three-way matching of tangible goods invoices.
• Interact with FP&A team regarding coding and invoice activity.
• Accurately review and accrue use tax for invoices.
• Prepare AP related accruals, journal entries, and all related AP accounts reconciliations for month end and year end.
• Actively participate in monthly operating expense review meetings with finance management regarding vendor invoices.
• Comply with internal controls and assist with requests from internal SOX auditors and external auditors.
• Ensure compliance with Contract Policy prior to cash disbursement.
• Support cash management policies by maintaining an up-to-date and accurate AP aging.
• Prepare annual filing of 1099s.
• Identify and implement process efficiencies.

REQUIREMENTS:

• Bachelors degree in Accounting or related field preferred
• Minimum 6 years of experience in accounts payable or equivalent accounting experience, preferably in a SOX compliant environment.
• Knowledge of accounts payable processes and best practices.
• Experience working with an ERP system (Preferably QAD).
• Knowledge of use tax preferred.
• Proficient in Excel, Word, and Outlook.

OTHER QUALIFICATIONS:

• Highly organized and strong attention to detail.
• Dependable and proactive.
• Ability to manage time for multiple projects and deadlines and to adapt to changing work priorities.
• Experience in fast paced, results-oriented, hands-on environment.
• Ability to manage confidential material in an appropriate manner.
• Excellent communication and interpersonal skills collaborating with others across the entire organization.