Accounts Payable Accountant
- Employer
- Ascent Services Group
- Location
- Menlo Park, California, United States
- Closing date
- Dec 28, 2021
View more
- Job Role
- Accounts Payable
- Sector
- Finance
- Contract Type
- Permanent
- Hours
- Full Time
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Accounts Payable Accountant
Menlo Park, CA
PURPOSE OF JOB :
Responsibility for all aspects of the accounts payable function, including invoice processing for PO & Non-PO invoices, communicating with internal purchasers for invoice approvals, G/L account and department coding, communication with vendors, monthly accruals, and vendor payments. Participates in operating expense review meetings with finance management.
MAJOR DUTIES AND RESPONSIBILITIES :
REQUIREMENTS:
OTHER QUALIFICATIONS:
Menlo Park, CA
PURPOSE OF JOB :
Responsibility for all aspects of the accounts payable function, including invoice processing for PO & Non-PO invoices, communicating with internal purchasers for invoice approvals, G/L account and department coding, communication with vendors, monthly accruals, and vendor payments. Participates in operating expense review meetings with finance management.
MAJOR DUTIES AND RESPONSIBILITIES :
- Lead the process for organizing, coding, entering and posting invoices into the accounting system with high accuracy and within tight deadlines for period close.
- Distribute invoices to operations staff and department budget owners for approvals in accordance with the companys authorization policy.
- Prepare and organize weekly payment run and wire transfer.
- Ensure invoice payments comply with terms of vendor or consultant contracts.
- Work closely with purchasing department related to three-way matching of tangible goods invoices.
- Interact with FP&A team regarding coding and invoice activity.
- Accurately review and accrue use tax for invoices.
- Prepare AP related accruals, journal entries, and all related AP accounts reconciliations for month end and year end.
- Actively participate in monthly operating expense review meetings with finance management regarding vendor invoices.
- Comply with internal controls and assist with requests from internal SOX auditors and external auditors.
- Ensure compliance with Contract Policy prior to cash disbursement.
- Support cash management policies by maintaining an up-to-date and accurate AP aging.
- Prepare annual filing of 1099s.
- Identify and implement process efficiencies.
REQUIREMENTS:
- Bachelors degree in Accounting or related field preferred
- Minimum 6 years of experience in accounts payable or equivalent accounting experience, preferably in a SOX compliant environment.
- Knowledge of accounts payable processes and best practices.
- Experience working with an ERP system (Preferably QAD).
- Knowledge of use tax preferred.
- Proficient in Excel, Word, and Outlook.
OTHER QUALIFICATIONS:
- Highly organized and strong attention to detail.
- Dependable and proactive.
- Ability to manage time for multiple projects and deadlines and to adapt to changing work priorities.
- Experience in fast paced, results-oriented, hands-on environment.
- Ability to manage confidential material in an appropriate manner.
- Excellent communication and interpersonal skills collaborating with others across the entire organization.
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