This job has expired

UITS Financial Manager (Financial Administration Specialist)

Employer
Indiana University
Location
Monroe County, Indiana, United States
Closing date
Nov 29, 2021

View more

Job Role
Finance Manager
Sector
Finance
Contract Type
Permanent
Hours
Full Time
You need to sign in or create an account to save a job.
Department

VICE PRES INFORMATION TECHNLGY (UA-VPIT-IUBLA)

Department Information

At University Information Technology Services (UITS), we ensure a workplace that encourages growth, flexibility, and creativity, as well as a culture that champions inclusion, diversity, and overall employee well-being through programs supported university-wide. Our core values define who we are, how we act and what we aspire to, which helps us to make amazing things happen in each neighborhood, community, and county we touch. As an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours.

Job Summary

As part of a team of six financial managers within the UITS Finance Office (FO), this position is responsible for the oversight of UITS financial activity. This includes reviewing financial activity to ensure funds are spent according to fiscal policy and in alignment with each account's purpose, preparing and posting accounting adjustments and corrections, and regularly communicating with all levels of UITS management.

Department-specific responsibilities:
  • Plays a key role in guiding associate vice presidents (AVPs), directors, and sub-account owners through the budgeting process; reviews and analyzes budgets; assists with financial planning.
  • For multiple fund groups-general, designated, contracts & grants, agency, and/or auxiliary-reviews transactions to ensure expenditures are allowable, allocable, and reasonable based on IU policies and all applicable non-IU policies and requirements.
  • Reviews effort reports and ensures staff who work on grants complete and submit timely effort reports. Works with principal investigators and, as needed, assists with preparing and reviewing proposal budgets.
  • Serves as a liaison between UITS and the Office of the University Controller (UCO) and the Office of Research Administration (ORA).
  • Performs financial reporting and analysis for both scheduled reports and ad hoc requests, as well as annually calculating and/or updating recharge center rates.
  • Reviews current and proposed business practices to ensure accounting compliance, internal controls, and operational efficiency.
  • Review business processes and identify efficiency opportunities.
  • Works with team members to implement business improvements.
  • Performs special project work, as needed.
  • May manage one or more operational teams (Payroll, Accounts Payable, Account Receivable, Travel, Shipping/Receiving, and Capital Assets) within the FO, which includes providing guidance and training, assisting with questions/problems, monitoring performance for accuracy and completeness, and ensuring deadlines are met and activity is within policy.
General responsibilities:
  • Using knowledge and application of accepted procedures and standards, performs detailed financial and administrative tasks related to managing the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college.
  • Makes recommendations on policies and guidelines for division/department activities.
  • Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
  • Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
  • Develops, plans, and makes recommendations on special projects, which may include space allocations, staffing, equipment purchases, and long-range plans.
  • Prepares operating and project budget drafts. Regularly explains financial concepts to non-financial employees.
  • Monitors division/departmental budgets and resolves or recommends resolutions for any significant deviations from approved budgets.
  • May conduct a variety of human resources activities including employment, labor relations, benefits, training, and classification for unit/department.
  • May provide guidance to lower-level employees.

Qualifications

EDUCATION

Required
  • Bachelor's degree in finance, business, or a related field.
WORK EXPERIENCE

Required
  • 2 years of relevant experience.
Combinations of related education and experience may be considered.

SKILLS
  • Proficient communication skills.
  • Maintains a high degree of professionalism.
  • Demonstrated time management and priority setting skills.
  • Demonstrates a high commitment to quality.
  • Possesses flexibility to work in a fast paced, dynamic environment.
  • Seeks to acquire knowledge in area of specialty.
  • Highly thorough and dependable.
  • Demonstrates a high level of accuracy, even under pressure.
  • Intermediate understanding of technology; experience using electronic platforms to perform various tasks.
  • Demonstrated experience solving problems with independent thought.
  • Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables.
  • Ability to use standard office equipment such as phone, fax, scanner, etc.
  • Experience managing workflows, processes, and/or data entry.
  • Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget.
  • Demonstrated ability to interpret and apply concepts and policies to daily work functions.
  • Ability to clearly present material and make it accessible to a variety of audiences.
  • Ability to interpret financial documents from an accounting, policy, and practice perspective.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana: Majority of the activities will be conducted on campus in the Cyberinfrastructure Building (CIB).

Some remote work could be considered.

Job Classification

Career Level: Career

FLSA: Exempt

Job Function: Finance

Job Family: Financial Administration

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234
You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert