GENERAL JOB SUMMARY:

The Accounts Payable Specialist is responsible for full cycle Accounts Payable processing: verifying, coding, processing vendor invoices and generating checks timely and accurately here at KUAS.

ESSENTIAL JOB FUNCTIONS:

Accounts Payable Specialist ALL

1. Codes invoices to the correct general ledger accounts.

2. Enters invoices into system and posts for payment.

3. Identifies and accrue Use Tax when applicable.

4. Provides support and guidance to internal personnel and vendor contacts to complete transactions and identify appropriate action in order to comply with established company policies and procedures.

5. Analyzes Accounts Payable processes and recommends changes to improve efficiency.

6. Performs other job related duties as required.

Accounts Payable Specialist I

1. Reviews non purchase order invoices for appropriate documentation and approval prior to processing for payment.

2. Audits and processes employee expense reports including identifying unallowable expenses.

3. Reconciles vendor statements, and researches and corrects discrepancies.

4. Matches invoices, obtains signatures and distributes vendor checks.

5. Files paid invoices and check copies.

6. Makes copies of invoices to support Accounting department.

7. Sorts and distributes incoming mail.

Accounts Payable Specialist II

1. Verifies and matches purchase order invoices with all supporting documentation prior to processing for payment.

2. Resolves invoice and receipt discrepancies.

3. Reconciles RTV's.

4. Processes vendor check runs.

5. Reconciles company credit card statements.

6. Reconciles various Accounts Payable related balance sheet accounts.

7. Maintains accountability for, and processes 1099's at year end.

8. Provides data and serves as a resource for internal/external audit requests.

9. May assist with training A/P Specialist level I.

Job Requirements:

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

· Ability to maintain sensitive and confidential information as required by government standards

· Ability to interact effectively with peers and supervisors

· Ability to interact appropriately with the public when necessary

· Ability to adhere to workplace rules

Accounts Payable Specialist I

1. Strong computer skills,

2. Proficient in Excel.

3. Strong mathematical aptitude skills.

4. Must be well organized and detail oriented.

5. Strong verbal and written communication skills with all levels of personnel, including senior management.

Accounts Payable Specialist II

1. Strong problem solving, research and resolution skills.

EDUCATION AND EXPERIENCE:

Accounts Payable Specialist I

1. High School diploma or equivalent

2. Minimum of two years related experience.

Accounts Payable Specialist II

1. Minimum of five years related experience.

2. Knowledge of basic accounting principles

WORK ENVIROMENT / PHYSICAL REQUIREMENTS:

· Office environment

· Ability to stand and sit for long periods of time

· Ability to perform repetitive motion (keyboarding, 10-key, phones)

· Ability to lift up to 25 pounds