My Client has a vacancy for CREDITORS CLERK

Position is based in Stutterheim. Please only apply if you reside or prepared to relocate to Stutterheim.

JOB DESCRIPTION

Invoicing Administration:

• Ensure invoices are appropriately signed and authorised
• Ensure invoices are allocated to the correct accounts, department and manager
• Capture invoices on SAGE System
• Review stores invoices already captured on SAGE for completeness and accuracy
• Follow up on all invoices sent to managers but not yet returned
• Pass debit/ credit notes when required and authorised
• Post month end accruals

Reconciling of creditors accounts:

• Reconcile creditors ledger monthly
• Reconcile each creditor statement to the SAGE System
• Follow up on long outstanding items appearing on the reconciliations and investigate discrepancies
• Clear queries raised by the accountants on the reconciliations timeously
• Reconcile GRVs, delivery notes, purchase orders and invoices
• Adhere to the deadlines for closing off creditors so that management accounts can be compiled timeously

Payments:

• Calculate and process discounts received from suppliers
• Process payments from SAGE System in electronic banking
• Import payments from SAGE System in electronic banking
• Balance the payments to the SAGE aged payables printout
• Submit creditors remittances
• Attend to payment queries timeously
• Open accounts after obtaining all required documentation and authorisation

Eskom & Telkom:

• Obtain the necessary approval from the relevant managers and employees for telephone accounts
• Pay all Eskom and Telkom accounts on due date

General Administration:

• Complete creditors applications timeously and ensure these are authorised by the delegated managers;
• Maintain a tidy and efficient filing system for creditors
• Maintain excel spreadsheets for trends in charges over months & years
• Initiate correspondence to suppliers when and where necessary
• Perform any other tasks as may be reasonably be expected of the position

MINIMUM JOB REQUIREMENTS

• Diploma in Financial Accounting preferred.
• Minimum of 4 years experience in a creditors control environment.
• Experience in using Sage 300 Accounting System.
• High level of computer literacy in MS Office, specifically with Word and Excel skills at intermediate level.
• Knowledge of creditors controls, reconciliations, invoices and payment methods.
• Good interpersonal skills with the ability to deal with different stakeholders and difficult situations.
• High levels of energy and resilience with ability to work under pressure.
• High level of ethical behaviour and confidentiality.
• Highly effective verbal and written communication skills with good customer service orientation.
• Self-motivated with high level of analytical ability and attention to detail, ensuring accuracy.
• Excellent planning and organising skills with ability to prioritise tasks to meet tight deadlines