To provide clerical support within the Central Accounts Payable Section by processing supplier invoices together with internally generated payment requests. Dealing with supplier and client enquiries and providing advice on payment related matters for the purpose of providing a comprehensive corporate payment service.
This client is a not for profit company based in Carmarthenshire. You will be joining a fast growing Finance team as an AP Assistant.
Ensure that all invoices are quality control checked prior to applying a system endorsement and subsequent scanning of prime payment documents in readiness for authorised officers to approve through work flow routines.
To ensure that the invoice registration process is undertaken accurately; that it reflects the appropriate level of quality control and identifies key invoice data for transfer onto the system
To deal effectively and efficiently with telephone enquiries from clients and creditors in relation to the payment of invoices and in so doing, ensure compliance with Data Protection and Customer Care policies.
To apply a basic working knowledge of H M Revenue & Customs legislation for the purpose of answering enquiries and providing advice to client officers in relation to Employment Status and Construction Industry matters.
To calculate Construction Industry tax liability to ensure accuracy and correctness of payment. To ensure that all confidential data relating to pay slip, Bacs notification and cheque production is securely handled and locked away at the end of each working day.
To work to established daily, fortnightly and monthly processing and dispatch deadlines and where circumstances prevail, work to changing deadlines so as to meet the business needs of this service area.
To deal with the distribution of mail, both internal and external and to record and issue official Council stationery to comprise petty cash books, receipt books, payment vouchers and supplier bank account details forms. Conduct stock takes and assist with the re-ordering process.
To record all stages of returned and cancelled cheques, notifying clients and effecting client instruction to ensure completeness and accuracy of process in accordance with audit requirements and control procedures.
To operate and maintain bespoke office equipment, that is, Pressure Seal and Enclosing machines which are regularly used in the dispatch process.
To undertake other duties that are commensurate with the grading of the post.
Good IT skills
Good oral and written communication skills
Good telephone manner
Good literacy and numeracy skills
- Additional benefits
- Good annual leave days
- Pension scheme