Duties and responsibilities

• Manage all activities in the accounts payable function.
• Oversee all payment transactions such as ACH, wires, paper checks and so on.
• Responsible for the verification of Invoices and getting approvals from authorized persons.
• Negotiate better credit terms and take advantage of credit period and limits.
• Ensure timely Payments of Invoices without any delays.
• Monitor expenses and/or payments against approved budgets, reporting variances and get approval from the management for the expenditure and/or payments over the approved budget.
• Keep track of the status of all transactions taking place within the company and external vendors and contractors.
• Calculation and disbursement of sales and other commissions.
• Review relevant accounting reports, ledgers and registers to ensure accurate reporting.
• Responsible for getting periodic account statement from vendors, reconciliation of ledger with vendor account statement and identification/resolution of discrepancies
• Assist the accountant in timely reporting of bills and expenses in the accounting software and provide all the required documentation and paperwork to record the transactions.
• Develop Process and SOPs to ensure smooth operations of Accounts Payable functions.
• Standardize procedures to generate efficiency in-house and create internal templates to be used by the company.
• Ensure that systems, policies, and procedures adhere to company policies while functioning with accuracy and timeliness.
• Ensure that the accounts payable and the company's financial obligations are met efficiently.
• Maintain frequent co-ordination with other departments and stakeholders to ensure that all the payments are aligned.
• Maintain frequent co-ordination with other departments and stakeholders to plan and execute payments to optimize Cash position.
• Maintain frequent co-ordination with Billing and Collections Department to ensure that funds are available for all the upcoming projected payments and to raise the flag timely in case additional funds are required.
• Supervision and Periodic Audit of Petty Cash payments to ensure that all the supporting documents and approvals are available.
• Supervision and periodic Audit of Credit Card Payments to ensure that all the supporting documents and approvals are available.
• Supervision and periodic Audit of PayPal Payments to ensure that all the supporting documents and approvals are available.

Qualifications

Education: Master's Degree in Finance and/or Accounting Certification.

Experience: Minimum 3 Years of Experience in the Accounts Payable Department.

Skills

• Self-motivation.
• Integrity.
• Ability to reflect on one's own work as well as the wider consequences of financial decisions.
• Ability to plan and organize work with keen attention to detail.
• Ability to manage deadlines.
• Team working ability.
• Communication and interpersonal skills.
• Proficiency in IT.
• Analytical ability.
• A methodical approach and problem-solving skills.

High level of numeracy