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Legal Assistant

TMF Poland Sp. z o.o.
Katowice / Working from home
Closing date
Nov 3, 2021

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Job Role
Finance, Legal, Accounting Firm, Administration & Shared Services
Contract Type
Full Time
Level of qualification
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Job Details


About TMF Group

TMF Group is a leading global provider of high-value business services to clients operating and investing globally. Our purpose is to help our clients operate internationally and ‘belong’ wherever they are in the world. We do this by making sure they are properly set up to do business in any country and compliant with local and international regulations. Operating in over 80 countries we provide our 15,000 clients with on-the-ground compliance and administration services so they can venture further.

TMF Group has been operating in Poland for more than 20 years. Our two offices in Warsaw and Katowice employ more than 500 business professionals who help and support clients' business and projects.

Currently we are looking for a Legal Assistant to support our rapidly growing Dutch legal team from our hub in Katowice. As the Legal Assistant you will handle all legal and administrative matters of a designated client portfolio. You will maintain and develop relationships between clients and TMF Group by taking into account the existing procedures of TMF Group. You will be a part of a dedicated Dutch client team and your goal will be to keep a designated client portfolio in good legal and financial standing.


Job Purpose:

The Legal Assistant will handle all legal and administrative matters of a designated client portfolio and is able to maintain and develop relationships with the client and the TMF Group taking into account the existing procedures of TMF Group. The Legal Assistant is part of a dedicated client team and has a delegated responsibility to keep a designated client portfolio in good legal and financial standing.

Your Profile:

  • Bachelor degree or equivalent.
  • Preferably a minimum of 1 - 4 years relevant working experience.
  • Knowledge of corporate law and regulations.
  • Excellent English, Dutch written and verbal communication skills.
  • Willing to work outside usual office hours

Key Responsibilities:

  • Create and arrange general correspondence with clients, notary, external advisors, banks, regulatory bodies and other relevant parties.
  • Assist in incorporations and share transfers of client companies in close co-operation with the client, notary, law firms and tax firms.
  • Assist with drafting of standard legal documents e.g. management agreements, loan agreements, minutes and proxies.
  • Assist with appointment or dismissal management/ supervisory directors, change of domicile of the company, etc.
  • Signal any legal or tax issue of a client transaction and liaise with the client and Supervisor.
  • Update and maintain the client portfolio in good standing and comply with the rules and regulations of the Dutch Central Bank and/or related legislation.
  • Execute any activities necessary to ensure TMF Group and its clients comply with which is from a sound compliance point of view required or otherwise desired.
  • Start to develop strong working relationships with clients involved with TMF Group and adequately keep up with activities and refer them to third parties, such that the possibilities of activities to be referred to TMF Group are demonstrable increased.

Working at TMF Group offers:

  • Excellent working conditions: good work-life balance
  • Learning opportunities: you will work with highly experienced colleagues who are ready to share their knowledge, and will receive the opportunity to work on diverse and complex client requests. You will also be able to apply for and be supported for training.
  • Value-driven work environment: you can expect integrity and respect from all your colleagues and your leadership team.
  • Teamwork: an environment where we learn from our mistakes and work together to improve our processes continuously. A no-blame culture where teamwork is important, valued and lived daily.
  • Ambition: we are a growing company in which we constantly look for the next opportunity and where all ideas are welcome


TMF Group is a global provider of modern business services in the area of ​​accounting and taxes, human resources and payroll, as well as corporate secretariat management.

We employ nearly 9,000 qualified specialists in 125 offices located in 83 countries. We have been present in Poland for over 20 years, helping our clients from offices in Warsaw and Katowice, where nearly 600 people already work.

Katowice is also the location for our new structure - the European TMF Center, whose task is to serve the European markets of our clients, companies from the Fortune 500 and FTSE 100 rankings. As part of the structures, we are looking for specialists in the field of international accounting, human resources and payroll, and global entity management. We also build teams that will be responsible for handling international funds and supporting internal financial processes of the TMF Group.

Find Us
Pl. Piłsudskiego 1
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