As the Accounts Payable Assistant, you will be responsible for the accurate and timely processing of supplier invoices and staff cash expenses through to payment, for UK, Europe, Singapore, North America and Regional Offices; and effective communication with all contacts.

Client Details

My client is a well-established business based in Brighton (currently home-working). They are looking for a new Accounts Payable Assistant to join the team.

Description

As an Accounts Payable Assistant, your role responsibilities will include:

Accounts Payable:

• Accurate and timely processing of supplier invoices onto Agresso.
• Understand the Delegation of Authority policy to ensure accurate routing of un-coded invoices
• Accurate processing of all Domestic and International payment runs.
• Reduce daily urgent payments to assist cash management
• Perform regular statement reconciliation/ Trade Creditor reviews ensuring debit balances and queries are resolved in a timely manner
• Dedicated Finance contact for allocated suppliers; ensure day to day queries are dealt with in a timely and effective manner. Ensure pending issues are followed up at all times.

Staff Expenses:

• Download and distribute monthly staff credit card statements and expense templates ensuring staff expenses are returned in a timely manner
• Ensure staff expenses are authorised in-line with Delegation of Authority policy
• Ensure correct treatment of staff benefits and VAT
• Accurate and timely processing of staff expenses onto Agresso
• Reconcile credit card statement to Agresso AP Account / Control Account at month end
• Investigate unidentified credit card transactions; escalating fraudulent activity to senior management
• Responsible for ensuring efficient and accurate processing of staff cash expense payments

Reconciliations:

• Accountable for cashloader machines; regularly empty machines, verify and reconcile cash to readings, ensure cash is securely banked and accurately recorded in line with cash policy
• Accurate handling of petty cash; seek signature for all in/out bound cash payments, timely processing of cash vouchers with month end cashbook reconciliation
• Month end Petty Cash to GL reconciliations

Team working / Customer Service:

• Keep AP Manager up-to-date with progress on tasks and objectives
• Build and maintain good working relationships with internal staff and Suppliers
• Ensure information is accurately recorded, in a timely manner for our internal and external customers
• Work closely with the wider finance teams and department managers to ensure accurate processing
• Ad-hoc. Provide support and assistance to Finance team as and when required.

Profile

To be successful in your application for Accounts Payable Assistant, you should be:

• Knowledge & a good understanding of the Accounts Payable function
• Proven experience within a high volume Accounts Payable environment
• Excellent attention to detail and high level of accuracy
• Good working knowledge of Excel
• Flexible, enthusiastic, self-motivated and a good team player
• Flexibility - being able to adapt to a constantly changing environment
• Ability to work under pressure and meet tight deadlines
• Ability to work effectively in a team
• Able to adhere to deadlines and effectively manage their own work load
• Excellent customer service (internal and external customers)

Job Offer

If you are successful, you should expect:

• Salary at £21,000 - £22,000
• Competitive Benefits
• Career Opportunities