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Administrator/ Bookkeeper

Employer
Hays A&F
Location
England, Essex, Colchester
Salary
£11.00 - £13.00 per hour
Closing date
Oct 5, 2021

View more

Job Role
Book Keeper
Sector
Education & Training
Contract Type
Temporary
Hours
Full Time

Job Details

Bookkeeper/Administrative Manager, Colchester, £11-£13p/h,

Your new company
Set in the peaceful surroundings of Wivenhoe Park on our Colchester Campus, my client's Outstanding Day Nursery offers high quality day care to children from 3 months to 5 years and a school holiday club for children up to the age of 8 years. They serve the local community, University staff and students.


Your new role
I am currently recruiting for an immediately available experienced Bookkeeper/Administrative Manager.The role is split into two parts;
Financial Management:

  • Record, update and maintain all financial data relating to customers of the Day Nursery, to include preparing all invoices and processing payments.
  • Liaise with the University's Human Resources (HR) department in relating to Flexible Benefit arrangements, to include agreeing changes and sessions with parents, preparing invoices and communicating liabilities to the payroll department. Liaise with UECS Central Finance team and HR to reconcile monthly payroll deductions to the charges.
  • Implement and monitor the Essex County Council Early Years funding process, including liaising with parents as to their entitlements and claims, ensuring all paperwork is completed and submitted, ensuring deadlines are met and that all claims are in line with current rules and regulations.
  • Assist the Central Finance team in their work to record and reconcile finance records to the Agresso system, Management accounts and Bank reconciliations.
  • Ensure all purchases are approved and processed correctly in line with UECS Financial regulations, including preparing purchase orders, goods receipting and passing to Income and Payments for processing. Liaise with UECS Central Finance Team to ensure accruals are accurate each month.
  • Collate and bank income on behalf of the department.
  • Procure purchases of equipment, food and stationery supplies under the direction of the Nursery Manager, adhering to UECS financial regulations.
  • Ensure all payroll information is accurate and submitted on time and that appropriate records are maintained.
  • Any other duties as may be assigned from time to time by the Nursery Manager or their nominee.

Administrative Management:
  • Respond to enquiries from existing and potential users of the Day Nursery, including students, staff and the general public, from University Offices and outside organisations.
  • Maintain the nursery management system, ensuring it is accurately updated with all changes as they occur. This includes information relating to children, families and staff, setting up funding types and day care sessions.
  • Liaise with the Nursery Business Manager and UECS Marketing Team in preparing communications to students, staff, parents and the general public and disseminating this information. This includes changes to terms and conditions, pricing, funding, opening dates and other general information, such as newsletters, University updates, changes in key staff and general communications.
  • Prepare documentation for Holiday Clubs for primary school children, including generating application forms and registers and adhering to Ofsted requirements.
  • Comply with the requirements of Data Protection by ensuring confidentiality when dealing with staff, parents or children's personal information. Ensure records are kept securely at all times and archived appropriately.
  • Maintain all office equipment contract records. Establish and maintain clear procedures for monitoring contractual compliance relating to the provision of office/administrative services to the Day Nursery in order to minimise risk, ensure value for money and excellence in service delivery.
  • Update and maintain electronic records of core training requirements for all staff within the Day Nursery.
  • Support the management and maintenance of Health and Safety records, including Risk Assessments, Methods of Work and COSHH sheets, ensuring these are accurate and up to date.
  • Manage and maintain sickness, annual leave and lieu records.



What you'll need to succeed
* Sound knowledge of the local authorities Early Years funding processes.
* Excellent communication skills and able to work effectively in a team.
* Ability to Record, update and maintain all financial data relating to customers of the Day Nursery, to include preparing all invoices and processing payments.



What you'll get in return
Flexible working options available.
* Being part of a senior team.
* Generous holiday entitlement
* Sick pay
* Regular free training and professional development days
* Opportunities to progress professionally


What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Company

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T: 0207 259 8794

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