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Accounts Payable Processing Specialist

Employer
System One
Location
Chinatown, Texas, United States
Closing date
Aug 2, 2021

View more

Job Role
Accounts Payable
Sector
Finance
Contract Type
Permanent
Hours
Full Time
Accounts Payable Processing Specialist

Houston, TX

System One is currently seeking an Accounts Payable Processing Specialist on a 6-month contract position located in Houston, TX.

Accounts Payable Processing Specialist Responsibilities:
  • Responsible for the daily processing of Accounts Payable activity for the CAPS US Shared Services department
  • Support the CAPS US Accounts Payable Supervisor in continuous efforts to maintain payables accuracy, limit exposure, strengthen accounting compliance requirements and streamline processes
  • Join a team of hard-working Accounts Payable personnel, with a goal to continuously facilitate communication between the staff and business unit operational staff
  • Looking for team member who shares our company values of safety, purposeful innovation, and service above all
  • Handles day to day accounts payable duties
  • Reconciles and resolves discrepancies
  • Handles all levels of A/P for any company under the corporate umbrella
  • Generates various reports, registers and spreadsheets; transmits data as needed
  • Keeps filing system up-to-date, including boxing and archiving old files and creating new files for each year
  • Answers questions related to day-to-day work
  • Coordinates POs with procurement; matches invoices to POs; obtains other backup documentation for payment of legitimate invoices and other outgoing transactions
  • Enters detailed data accurately into financial systems concerning vendors, dates, amounts and tax information; ensures coding matches and approvals are in accordance to DOA
  • Verifies accuracy of pending payments; generates accurate checks in a timely manner with appropriate backup documentation
  • Ensures receipt and filing of W-9 forms
  • Creates and transmits reports for internal and external use; reports to banks, service providers, etc
  • Processes all electronic transfers; reconciles transfers; works closely with Treasury and A/P Supervisor
  • Enters large amounts of data in financial program including new vendors; audits and corrects vendor data ensuring accuracy
  • Generates accurate and timely 1099s and related reports annually or as needed
  • Analyzes vendors as required
  • Answers all email with appropriate details, respect and in a timely manner
  • Reconciles accounts as necessary
  • Processes check runs
  • Prepares checks based upon approved check requests
  • Functions as team leader for other team members
  • Assumes delegated responsibilities of Supervisor in his or her absence
  • Abides by all safety procedures and practices applicable to location and position; participates in appropriate safety training; demonstrates commitment to and support of EH&S principles and values; champions safety as necessary
  • Performs other duties assigned by management that fall within the generally expected scope of this position

Accounts Payable Processing Specialist Requirements:
  • High School Diploma or GED
  • 3 to 5 years of experience in accounting/finance or related field
  • Minimum 3 years experience in direct Account Payables responsibilities
  • Exposure to and understanding of US GAAP accounting rules
  • Oil& Gas Industry knowledge
  • Recent experience (at least within the last year) in 1 or more ERP systems
  • Syteline-Infor and Oracle (preferred)
  • Experience with ERP systems (Basware, Epicor, GLOVIA, Movex-AS400, etc)
  • Hyperion, SmartView and databases a plus
  • Invoices processed daily (preferred)
  • Excellent computer skills MS Word, Excel and PowerPoint
  • Strong analytical skills, and a thorough understanding of how to leverage a wide variety of data and related computer tools to solve problem independently
  • Approachable presence within a diverse work environment
  • Shows initiative, is deadline driven, and is detail oriented
  • Not intimidated by a high-volume processing environment
  • Welcomes new ideas and opportunities, and is not bothered by change or ambiguity
  • Can get to the root of a problem by using a healthy mix of data, insight and judgement

Duration: 6-months

Location: Houston, TX

Pay Rate: $18.00 - $23.00/hr.

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