TRAVELING PERSONALASSISTANT/ BOOKKEEPER Division: Executive AdministrationRef ID: R4612458628Location: Paradise Valley, AZ 85253 & Malibu, CA 90263Salary: DOEJob Title: Traveling PersonalAssistant/ Bookkeeper Job Description A private family seeks an experienced, and detail-oriented Personal Assistant to support, and manage the day-to-day of a very busy individual. The right candidate will be outgoing, energetic, flexible, resourceful, and adaptable while managing multiple tasks and projects. This individual must have great communication & writing skills, a can-do attitude, and ideally familiar with bookkeeping responsibilities or finance background. Personal Assistant responsibilities include but are not limited to:

• Responsible for organizing and managing multiple calendars with a complex schedule of personal matters primarily for the female principle
• Assisting with managing all personal expenses, including reconciling credit cards & preparing expense reports as needed
• Assist with guest lists, events, and party planning, dinners, social gatherings, etc.
• Personal shopping, executing special requests, running errands, and related duties as needed
• Responding to a heavy volume of phone calls and directing messages accurately
• Booking flights, coordinating travel arrangements, and organizing detailed itineraries
• Drafting email and mail correspondence as well as coordinating and relaying information to the appropriate team members
• Communicate and coordinate with domestic staff, vendors and contractors, etc. as needed
• Act as primary gatekeeper and liaison for principal

Bookkeeper responsibilities include but are not limited to:

• Managing corporate & personal expenses, reconciling accounts, preparing reports as needed
• Accounts Payable, Accounts Receivable, Inventory Control, Cash-Flow Statements, Income Statements, Balance Sheet, etc.
• Serve as a liaison in management of vendors and contractors
• Administering any payroll HR schedules
• Annual / Weekly Budget management
• Office and administrative tasks and responsibilities pertaining to principal
• Conducting specialized research as needed
• Executing special requests, errands and related duties as requested
• Fielding heavy phone call volume and maintaining contact information
• Drafting correspondence emails and letters

Schedule:Typical schedule is Monday-Friday 9 AM - 6 PM with the flexibility to work overtime as needed. Must be able to work with a 24/7 mentality, availability, and communication to support the principals. Travel:Must be flexible to travel between AZ and CACompensation:Salary is generous but final offers depend on experience. Benefits:Benefit's package included Job Requirements:

• Minimum 4-year BA or BS degree from a top-rated College or University
• Minimum of 5 years related experience supporting prominent individuals; both in personal and business capacities
• Excellent references from both current and previous employers
• Prioritize executive tasks and multi-task effectively
• Strong communication skills, both written and verbal
• Proficiency in all areas of Microsoft Office and Mac OSX; must be very tech-savvy
• Experience planning, managing, and executing events and gatherings
• Professional mindset and the utmost discretion
• Ability to work independently and as part of a team
• Detail-oriented with exceptional organizational skills
• Flexibility with hours and schedule; available to work overtime as needed
• Valid US work authorization
• Valid Driver's License plus
• Valid Passport

SSIN123SOCIETY STAFFING205 Hudson Street, 7th FloorNew York, NY 10013Agency DCA License #2008231646.681.4777 | societystaffing.comDue to the volume of employment applications received, Society Staffing is unable to respond to each application individually. Applicants will be contacted directly if selected as a candidate.Due to the high volume of applications - only those that apply on our website or third-party affiliated websites will be considered. No phone call inquiries will be accepted at this time. If you are having trouble with the application, please submit your resume directly to info@societystaffing.comWant to be considered for other roles? Please continue to check our website and apply for additional employment opportunities at http://www.societystaffing.com/jobs/