The task of the Finance Executive is to file for company documents and to prepare and maintain accounting documents and records. The person would need to monitor Accounts Receivable and Payable and responsible for receiving, verifying billing and requisitions for goods and services. The person also needs to be effective and efficient day-to-day operations of company. Those working in this position will usually be responsible for supporting their organization in a variety of ways including bookkeeping, scheduling and much more. Responsibilities:Administrative-Carrying administrative duties such as filing, copying, scanning etc.-Processing staff claims by ensuring that staffs/directors do not over claim and the amount is correct based on the receipts given.-Managing vendors by contacting them when office is out of supplies, renew the contract, receiving vendor invoices and raise Payment Instructions for vendors payment.-Maintaining and keeping vendor records.-Managing staff travel allowance every month by ensuring that staff give the receipt within the period given.-Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.-Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.-Managing cleaner by ensuring they clean the correct places and ensure the clean supplies is enough for them to use.-Handle procurement system such as Supplycart.-Any ad hoc task that is given by line manager.Finance and Accounts-To assist to update payment to accounting system.-Update payment made to Panel and Non-Panel Reimbursement in the system and send the payment advice to them.-Assisting with account payment form for corporate.-Processing expenses sheets and invoices.-To generate invoices, send reminder or phone corporate to remind them to settle outstanding payment when it is due.-To assist and support corporate follow-up payment.-Key in all expense records into accounting system.-Identify any bounce payment for Panel and non-panel reimbursement and contact them for the correct account details for payment.-Perform monthly bank reconciliation.-Any ad hoc task that is given by line manager.
-Candidate must possess at least a Bachelor's Degree/Post-Graduate Diploma/Professional Degree in Finance/Accountancy/Banking or any equivalent field.-Fresh graduates are encouraged