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AP Accountant - 2 years contract

Employer
Dentons
Location
Polska, PL
Salary
Competitive
Closing date
Apr 23, 2021

View more

Job Role
Accountant
Sector
Finance
Contract Type
Contract
Hours
Full Time
About the Opportunity

Dentons Business Services EMEA is currently seeking an AP Accountant to join our Warsaw office.

This is a 2 year contract available for an experienced and dedicated finance professional to join our UK Finance Operations team for a maternity cover with a possibility for an extension subject to performance.

We are looking for a reliable and precise employee to help us properly maintain our payable information. We are seeking a motivated candidate with analytical skills open for a new challenge in a specific legal industry.

This individual will be working in the Accounts Payable team for Dentons UK and Middle East LLP based in Warsaw, primarily responsible for one of the roles described below involving the handling of routine cash transactions for the firm. However, over time, training will be provided to the individual in order to cover all of the roles below for absences as required.

About the role

Accounts Payable - Suppliers
  • Posting of supplier invoices onto Chrome River the firms automated expense and invoice system (covering various offices in the UKME region)
  • Answering any queries from suppliers
  • Ensuring appropriate VAT treatment is applied to all supplier invoices
  • Generate the weekly supplier payment run from Elite
  • Ensuring all non-GBP invoices are processed for payment via the online banking systems
  • Opening all new Supplier vendors and contacting suppliers to verify all bank details on Elite
  • Posting all invoices, expenses and bill receipts into Elite Manually for the firms new Patents team based in Munich
  • Manually posting all Direct debits attached to the Firms Office accounts through Chrome River the firms automated expense and invoice system
  • Reconciling Supplier statements with Dentons own records
  • Matching Reed & Mackay invoices with flight pre-approvals within Chrome River
  • Processing recharges for the bulk suppliers using e-invoicing on Chrome River.

Accounts Payable - Expenses
  • Performing the AP Review role for all UKME expense claims through Chrome River and ensuring claims meet the firm's policies
  • Reconciling Barclaycard statements with Chrome River and Elite and chasing up cardholders to process transactions in Chrome River
  • Ensuring appropriate VAT treatment is applied to all expense claims
  • Generate the weekly expense payment run from Elite
  • Answering any queries from partners and staff regarding expenses
  • Opening all new staff vendors and verifying their bank details on Elite
  • Inputting transactions onto the RBS Bankline banking system and any other banking systems used by the firm
  • Ensuring filing is kept up to date
  • Assisting the UK Cashiers Manager with any ad hoc duties, as appropriate
  • Updating the Warsaw process manuals as and when required in line with agreed processes and the firms internal procedures.

General
  • Inputting transactions onto the RBS Bankline banking system and any other banking systems used by the firm
  • Ensuring filing is kept up to date
  • Assisting the UK Cashiers Manager with any ad hoc duties, as appropriate
  • Updating the Warsaw process manuals as and when required in line with agreed processes and the firms internal procedures.

About You

Technical Skills
  • Previous experience of working within a cashiering/banking/AP team environment. Experience of working in a law firm or a professional services environment would be an advantage
  • Computer literate, with a good working knowledge of MS Office, e.g. Word, Excel, PowerPoint and Outlook
  • Good knowledge of an accounting system, ideally Elite/SAP
  • Knowledge of Internet banking systems, ideally RBS Bankline
  • General understanding of the VAT Rules in relation to input tax
  • A broad understanding of potential risk areas within the processes that the team cover in their daily transactions.

Personal Skills / Attributes
  • Excellent written and verbal communication skills (English)
  • Methodical approach to work with a strong focus on accuracy, attention to details, consistency and quality
  • Able to exhibit a positive attitude and interact positively at all levels within the firm and a good team player
  • Able to demonstrate excellent customer/client facing skills
  • Able to effectively negotiate with and influence colleagues and others to achieve a successful outcome
  • Strong problem solving and analytical skills; can clearly explain and present problems and issues to others and contribute to their resolution
  • Can demonstrate initiative and the ability to be proactive, anticipating needs
  • Able to exercise tact and diplomacy in an organisational setting
  • Able to make decisions and remain calm while under pressure
  • Understands the need for documentation and well-defined procedures
  • Able to work under pressure to tight project deadlines and can adapt to differing demands, prioritising tasks where appropriate and ensuring complete 'follow through' on operational issues
  • Able to be an ambassador for Dentons by being professional in outlook, attitude and appearance.

What we can offer

Dentons is always looking to invest in the highest-quality talent, recognizing that our success is built on the diverse and unique strengths of each of the members of our Firm. Our team of business services professionals play a significant role in the success of Dentons, and we recruit Talent into a wide variety of areas. Here, we look for focused, flexible individuals from a variety of backgrounds who are team players. Previous experience within the legal sector is not essential. We want to give everyone the opportunity to develop his or her potential fully and, therefore, provide support, training and encouragement to members of teams at all levels.

To Apply

If you are interested in this role, please submit your CV in English. If you would like to ask any specific questions beforehand, please contact Agata at agata.dzionek@dentons.com.

Please ensure when applying for this role that you are legally eligible to work/live in your preferred location. Visa sponsorship or relocation costs will not be provided.

We take Diversity & Inclusion seriously as a result would like to request that you submit your CV/resume for any opportunities at Dentons Business Services EMEA without a photo. Our screening process is conducted blindly.

About us

Dentons is the world's largest law firm, delivering quality and value to clients around the globe. Dentons is a leader on the Acritas Global Elite Brand Index, a BTI Client Service 30 Award winner and recognized by prominent business and legal publications for its innovations in client service, including founding Nextlaw Labs and the Nextlaw Global Referral Network. Dentons' polycentric approach and world-class talent challenge the status quo to advance client interests in the communities in which we live and work.

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