ActionAid (AA) is a global movement of people working together to further human rights for all and end poverty.

ActionAid Ghana (AAG), an Affiliate of ActionAid is looking to employ experienced and self-motivated individuals to fill the following position: Regional Accountant

Job Purpose:

Responsible for the day-to-day management of the regional office finances as well as supporting partners in the region to establish effective financial management systems to enhance their accountability responsibilities.

Key Responsibilities:

Review payment requests and supporting documents and make recommendation for approval or otherwise

Review cost classification for transactions processed in SUN to ensure that they are in line with approved classification and budget

Perform monthly reconciliation to identify errors and omissions and rectify them to ensure data completeness and accuracy

Prepare timely monthly and quarterly financial reports to management to aid decision-making in the regional programme

Support audit of regional programme and follow up on implementation of audit recommendations

Review staff float retirements and post transactions in line with approved budget lines

Compile overdue float report for PM's approval for deductions from staff salary in accordance with LFPPM

Banking and Treasury Functions

Responsible for establishing appropriate banking relations in the region

Prepare timely monthly bank reconciliations ensuring accuracy and completeness.

Prepare daily cash forecasts to determine the regional programme's cash needs and advise fund requests and cash remittance in accordance with approved budget

Prepare cash transfer request for the regional programme's remittances in line with their funding and liquidity requirements

Review petty cash replenishment requests and advise on required amount

Conduct periodic surprise petty cash counts with Programme Support Officer and reconcile any differences

Follow up with bankers for corrections of errors and other banking transactions including follow ups on audit circularisation and amendment of signatories.

Maintain a register of cheque books obtained from the bank, issue books for transaction processing and make periodic requests from the bank as and when necessary

Budgets and Budgetary Control

Support allocation of available resources for programme activities in the region

Provide the necessary budget and costing guidelines for the programme team

Supporting programme officers, partners and other team members to complete costing and budgeting templates for review and approval

Consolidate regional programme's budgets and prepare cash flows in accordance with the expenditure phasing per activities costing

Work with PM and other budget holders to review and revise budgets in accordance with feedback received from budget reviewers

Actively participate in PRRP processes to identify finance and accountability issues that should bespearheaded by the finance team

Contract Management

Responsible for overall financial management of Projects implemented in the region

Responsible for the costing of project proposals initiated or relating to the region

Liaise with Finance Manager to create project codes, budget codes and vision reports for the project in line with donors reporting format

Provide periodic management reports to project team and for donors report

facilitate audit of project activities in the region

Support proposal development and costing of activities of concept notes and proposals using appropriate activity costing sheets and convert to donor formats as may be prescribed

Conduct site visits for construction projects and use information to review payment requests and engineers certifications before payments are made.

Partnerships

Support partners in the preparation of their annual plans and budgets

Review periodic work plans submitted by partners and recommend appropriate action to Programme Manager

Review and reconcile partners reports with funds transfer and take appropriate action to facilitate future transfer of funds to partners

Conduct expenditure verification to reconcile funds transfer against work done and identify internal control and capacity gaps and recommend appropriate action to management and the partner

Submit Quarterly Expenditure Verification Reports (EVR) to Internal Auditor

Design appropriate support and capacity building programmes to support partners to address their internal control and capacity weakness

Where appropriate support partners to address audit recommendations from internal or external audits

Support appraisal of new partners and report to management

Other Responsibilities

Support capacity building of non-finance staff on financial management

Support implementation of programme activities and act as facilitator, rapporteur, manage programme float for payment of per diem and other workshop related payments, or perform other functions as may be appropriate and determined by the Regional Programme Manager

Perform stock counts and fixed assets verification jointly with Programme Support Officer

Review all legal documents generated from the region and advise management accordingly

Maintain register of contracts and other legal documents of the organisation

Support profile/message collection and photo updates from time to time as the Regional Programme team may prescribe

Perform float and staff debtor circularisation and advise management on appropriate action on overdue debts and defaulting staff

Compile and compute deductions for private mileage for private usage of official vehicle and advise payroll officer for appropriate deductions

In the absence of the Programme Support Officer, or whenever necessary, process transactions, cheques and capture data into sun in real-time

Perform other functions that will be assigned by management from time to time

Safeguarding Responsibilities

To be abreast with the child protection and safeguarding policies

Educate relevant stakeholders on child protection and safeguarding policy as appropriate.

Report safeguarding issue that emerge in course of duties to Supervisor

Post graduate degree or its equivalent with 3 years' experience

TECHNICAL(State core job knowledge/skills required for successful execution of the job

Knowledge of HRBA programming

Knowledge of Financial and management accounting

Knowledge of budgets and budgetary control

Knowledge of treasury and cash management

Knowledge of procurement and stores management

Knowledge of project and contract management

Knowledge of advanced spread-sheet, word-processing and presentation

Advance knowledge of accounting software especially SUN 6.3 and Query and AnalysisB1.

Knowledge of audit and attestation

Knowledge of internal control and application of accounting standards

Knowledge of the use of management science tools for both situations of certainty and uncertainty

Knowledge of payroll preparation and reconciliations

Knowledge of taxation

Knowledge of corporate law

PERSONALITY (State core personal attributes required for successful execution of the job)

Reliability

Risk Orientation

Reaction time

Proactive

Sensitivity

Analytical

Openness and candour

Location: Accra

Closing Date: 04 March, 2020

Only short-listed applicants will be contacted.

"ActionAid Ghana is an equal opportunities employer. Whilst all applicants will be assessed strictly on their individual merits, female candidates are particularly encouraged to apply."
Job category : Accounting, controlling, finance Industries : Social, public and human services Employment type : Permanent contract City : Accra Experience level : 2 to 5 years Educational level : Bachelor Spoken language : english›native Number of Position(s) : 1