A/R Billing & Contracts Coordinator

Family ACCESS of Newton
Newton, Massachusetts, us
Feb 15, 2021
Feb 27, 2021
Contract Type
Full Time
The AR Billing & Contracts Coordinator role provides accounts receivable support to Family ACCESS of Newton.

Essential Job Functions
  • Maintain all accounts receivable - child care clients and contracts
  • Maintain all government contracts, and perform monthly billing as needed
  • Work with other departments to ensure deposits agree in two different systems
  • Mail/email monthly statements to customers
  • Perform collection efforts once accounts become past due
  • Enter credit card charges and reconcile credit card statements
  • Reconcile various balance sheet accounts
  • Support the back-up documents to the auditor during year-end audit
  • Maintain bookkeeping databases and spreadsheets, updating information as needed
  • Communicate with previous clients and customers to request payment and arrange payment plans
  • Collect payment from customers and accurately record them in system
  • Update client accounts based on payment and/or contact information
  • Answer billing questions from clients and customers
  • Complete daily deposits
  • Partner with Finance Director to compare month-end AR balance with the GL
  • Reconcile Escrow
  • Deposit and reconcile with Development all entries in 4000 cash manager
  • Maintain files for each pledge
  • Manage and assist in completing various state and private contracts ensuring all appropriate information has been included
  • Manage gym rentals
  • Other duties and ad hoc projects as assigned

Preparation, Knowledge, Skills & Abilities
  • Bachelor's degree in Accounting, Finance, or Business, or equivalent experience
  • 5-7 years' experience in similar role
  • Proficient in Microsoft Suite
  • Experience with MS Dynamics - Solomon preferred
  • Experience with Internet based credit card processing system
  • Experience working with MA EEC, CDBG, DCF and other state contracts preferred
  • Strong written and verbal communication skills
  • Strong interpersonal skills
  • Detail-oriented
  • Approachable
  • Ability to maintain strict confidentiality
  • Ability to work independently as well as part of a team

The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.

Applicants, as well as position incumbents, who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.

Family ACCESS of Newton is committed to the principle of equal employment opportunity. Applicants for employment and employees are reviewed on their individual qualifications for a position. Under no circumstances will Family ACCESS of Newton discriminate against qualified persons on the basis of race, color, religious creed, retaliation, national origin, ancestry, sexual orientation, gender, gender identity/expression, disability, mental illness, genetics, choice of health insurance, marital status, age, veteran status, or any other basis prohibited under applicable law.