Payable Manager

Responsibilities:

GENERAL / COMPANY SPECIFIC

1. You are responsible for this job in all of the group companies, unless superficially exempted in writing.
2. To be clear about the objectives of your job and that the objectives your department and all should be in line with company objectives.
3. To have a meeting at least once every quarter with your superior about job and responsibilities.
4. To ensure that your subordinate is aware of his/ her job responsibilities.
5. To ensure that his/ her JD is readily available with him / her.
6. To review your subordinates JD and to update it appropriately.
7. To submit your subordinates up to date JD every year to your superior and HR.
8. To be responsible of subordinates job and performance.
9. To be clear about your job, duties, responsibilities and clarify any doubt that you may have about your job.
10. To properly document all your work and processes and to ensure that all relevant process participants are aware of the process and understand and agree to their role in it.
11. To communicate and coordinate with other stakeholders in order to perform your job effectively.
12. To completely understand the functionality available in GP related to your Job, the cross linkages of various functions and to continuously identify the functionality in GP that can improve job and company performance. To improve the utilization of GP in your Job.
13. To be fully aware of company policies pertaining to your work.
14. To maintain proper files. To have a list of files maintained by you. To be sure that files are maintained in such a way that documents can be extracted easily by anybody.
15. To ensure that files are properly indexed and transferred to long term storage at appropriate interval and as per company policy.
16. To be critically aware of your subordinates record keeping practices. These should be documented and such that you can track any document in his absence.
17. To reduce duplication of activities and recordkeeping in your job. To use GP as the repository and source of source as much information and data as possible.
18. To use SharePoint for sharing of reports and documents.
19. To cross train your subordinates and also train them to do your work. Create your own replacement.
20. To have a record of tasks that you perform on any day.
21. To respond to all queries, internal or external, in a timely manner and to forward queries to the right department where applicable.
22. To check and respond to your emails daily. Aim for zero inbox daily.
23. To minimize late sitting
24. A superior can assign you any additional work temporarily or permanently. The only reason to refuse such work is if there is an ambiguity about your authority to do any work. In such cases such ambiguity can be resolved amicably by bringing it to the knowledge of the higher management.
25. Creating Purchase Requisition.
26. Submitting Purchase Requisition.

JOB SPECIFIC:

1. To ensure that vendor tax information is up to date.
2. To ensure that vendor payment information is up to date
3. To ensure that vendor payment terms are up to date.
4. To devise, get approved, communicated and get implemented proper protocols / process for checking and approval of invoices.
5. To ensure that sales tax input records are properly kept and are transferred to Manager Taxation
6. To prepare monthly sales input tax annexure and submit them to Manager Taxation
7. To prepare daily, weekly, monthly, quarterly and yearly reports that are assigned by higher management or other stake holders to ensure that payables are being managed properly.
8. To monitor payables and expenses to identify any spillage, deviations etc.
9. To check the vouchers and transfer them for approval / posting
10. To review vendor payments, what deduction, payment application and add or remove holds / payments.
11. To Prepare vendor again Reports in system
12. To identify vendors not clearing out of system.
13. To prepare a monthly purchase price variance report explaining all variances.
14. To prepare a rolling summary of purchases by vendor.
15. To ensure that modules and GL are in balance.
16. To ensure and or perform daily / monthly and annual closing and other activities required to manage the health of GP.
17. To Monitor unapplied payments and apply them in time.
18. To ensure that all expenses / vendors have an approved checking and recording protocol.
19. Check and approve "Enter / Match Invoice" in ERP.
20. Apply "Enter / Match Invoice" in ERP from "Manual Payments"

Authorities:

• Supervise employees who perform financial reporting.
• He/ she can designate additional task to their sub-ordinates.
• Investigating and resolving any irregularities or enquiries.​

Job Specification

Education

CIMA Qualified Member with a bachelors in accounting and finance 

Experience

He/ She should have minimum 5-8 Years of relevant experience

Skills

He/ She should have strong analytical and problem-solving skills leadership skills, management skill

Certification/ Training

Having Certification in MS Office/ Microsoft Dynamic will be plus point.